Executive Assistant to the Executive Director

2 weeks ago

Sydney, New South Wales, Australia Garvan Institute of Medical Research Full time

The Garvan Institute of Medical Research is a world-renowned medical research institute in Sydney, dedicated to harnessing the power of genomics to improve human health. Our mission is to deliver scientific and clinical impact on a global scale, in partnership with organizations that share our vision.

The Opportunity

We are seeking an exceptional Executive Assistant to provide high-level administrative support to our Executive Director and Chief Operating Officer. This is a 12-month parental leave cover position, with the possibility of extension. The successful candidate will be responsible for ensuring the smooth operation of the Executive Office, providing excellent service to the Institute, and supporting the Executive Director and Chief Operating Officer in their daily activities.

Key Responsibilities

  • Provide executive-level administrative support, including diary management, correspondence, and record-keeping.
  • Manage correspondence for the Executive Director, including phone calls, emails, and proposals.
  • Provide secretarial support for Garvan Leadership Team meetings and other committees chaired by the Executive Director.
  • Administer Workday processes, including managing approvals, submitting job requisitions, and generating and processing invoices.
  • Provide support for Garvan's Annual Faculty Review Process and Scientific Advisory Board.

Requirements

  • Experience in executive support, office administration, and secretarial tasks.
  • Administration experience in a research or academic environment, or knowledge of scientific terminology.
  • Well-developed verbal and written communication skills, with demonstrated interpersonal and relationship-building skills.
  • Demonstrated problem-solving skills and ability to work autonomously and within a close team environment.
  • High level of integrity and ability to maintain confidentiality.
  • Excellent time management skills, with ability to multitask and prioritize tasks.
  • Advanced computer skills, with fluency in software packages including Word, Excel, and PowerPoint.
  • Familiarity with budget administration, credit card reconciliations, purchasing, and reimbursement management.

About Garvan

Garvan Institute of Medical Research is a leading medical research institute in Australia, dedicated to delivering scientific and clinical impact on a global scale. We are proud to be one of Australia's largest and most highly regarded medical research institutes.

We seek to see our world-class discovery research achieve life-changing impacts, not only for individual patients with rare diseases, but for the many thousands affected by complex, common disease.

Garvan promotes a diverse workplace and is committed to the principles of equity, diversity, inclusion, and belonging. We are always looking for culture 'add', not culture 'fit', and are building diverse teams with great sets of complementary styles and skills to help deliver our important work effectively.

How to Apply

To apply for this position, please submit your application with a CV and cover letter as one document, stating why you are interested in this role. If you think you're the right person for this role, we'd love to hear how your capabilities, achievements, and experience set you apart. Only applicants with full working rights in Australia are eligible to apply for this role.

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