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Executive Assistant to the Executive Director
2 months ago
The Garvan Institute of Medical Research is seeking an exceptional Executive Assistant to provide high-level administrative support to our Executive Director and Chief Operating Officer. As a key member of our team, you will play a critical role in ensuring the smooth operation of our Executive Office and delivering exceptional service to our Institute.
About the Opportunity
We are looking for a highly organized and proactive individual with a strong background in executive support, office administration, and secretarial tasks. Your excellent communication and interpersonal skills will enable you to build strong relationships with our leadership team, stakeholders, and colleagues. You will be responsible for managing a busy diary and schedule, providing administrative support, and ensuring the efficient operation of our Executive Office.
Key Responsibilities
- Provide executive-level administrative support to the Executive Director and Chief Operating Officer, including diary management, correspondence, and record-keeping.
- Manage correspondence, proposals, notes, agreements, presentations, and other documents for the Executive Director.
- Provide secretarial support for Garvan Leadership Team meetings, committees, and forums, including scheduling, documenting, and sharing agendas, minutes, and actions.
- Administer Workday processes, including managing approvals, submitting job requisitions, and generating and processing invoices, expenses, and reimbursements.
- Provide support for Garvan's Annual Faculty Review Process and Scientific Advisory Board.
About You
- Proven experience in executive support, office administration, and secretarial tasks.
- Strong communication and interpersonal skills, with the ability to build strong relationships with stakeholders and colleagues.
- Excellent organizational and time management skills, with the ability to prioritize tasks and manage multiple projects.
- Advanced computer skills, with fluency in software packages including Word, Excel, and PowerPoint, Dropbox, and Google Drive.
- Familiarity with budget administration, credit card reconciliations, purchasing, and reimbursement management.
About Garvan
The Garvan Institute of Medical Research is a world-leading medical research institute, dedicated to harnessing the power of genomics to improve human health. We are committed to diversity, equity, and inclusion, and we seek to build a team that reflects the diversity of our community.
How to Apply
To apply for this exciting opportunity, please submit your application with a CV and cover letter as one document. We welcome applications from individuals with full working rights in Australia.
