Executive Assistant to the Executive Director
4 weeks ago
We are seeking an exceptional Executive Assistant to provide professional administrative support to the Executive Director and Chief Operating Officer. This is a 6-month parental leave cover opportunity with the possibility to extend.
Key Responsibilities- Provide executive-level administrative support, including diary management and scheduling for the Executive Director and COO.
- Manage correspondence for the Executive Director, including phone calls, emails, and record-keeping.
- Provide secretarial support for Garvan Leadership Team meetings, including scheduling, documenting, and sharing agendas, minutes, and actions.
- Work proactively to ensure the smooth functioning of the Executive Office, including greeting visitors, setting up meeting rooms, and maintaining stationery and office equipment.
- Administer Workday processes, including managing approvals, submitting job requisitions, and generating and processing invoices and expenses.
We are looking for an experienced administrative professional with a strong background in executive support, office administration, and secretarial tasks. You will have excellent verbal and written communication skills, as well as demonstrated interpersonal and relationship-building skills. You will be able to work autonomously and as part of a close team environment, with a high level of integrity and ability to maintain confidentiality.
About GarvanThe Garvan Institute of Medical Research is an independent Medical Research Institute in Sydney, delivering scientific and clinical impact on a global basis. We are proud to be one of Australia's largest and most highly regarded MRI's, with a vision for global leadership in discoveries to impact human health.
What We Offer- Generous salary packaging to save you income tax on your wages.
- Ample opportunities for on-going training and development.
- A stimulating, diverse, and highly international research environment.
- Flexible work arrangements, including start and finish times.
- A range of additional leave types to meet your personal needs.
We promote a diverse workplace and are committed to the principles of equity, diversity, inclusion, and belonging. We are always looking for culture 'add', not culture 'fit', and are building diverse teams with great sets of complementary styles and skills to help deliver our important work effectively.
To apply for this position, please submit your application with a CV and cover letter as one document, stating why you are interested in this role.
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