Executive Assistant to the Executive Director
3 weeks ago
We are seeking an exceptional Executive Assistant to provide professional administrative support to the Executive Director and Chief Operating Officer. The successful candidate will be responsible for ensuring the smooth operations of the Executive Office and providing excellent service to the Institute.
Key Responsibilities- Provide executive-level administrative support, including management of a busy diary and schedule for the Executive Director and Chief Operating Officer.
- Proactively manage correspondence for the Executive Director via phone calls and emails, including oversight and record-keeping of correspondence, proposals, notes, agreements, presentations, etc.
- Provide secretarial support for Garvan Leadership Team meetings, and other committees chaired by the Executive Director, including scheduling, documenting, sharing agendas, minutes, and actions.
- Administer Workday processes, where delegated authority is provided, such as managing approvals, submitting job requisitions, change jobs, and separations, as well as generating and processing invoices, expenses, and reimbursements.
- Provide secretariat support for Garvan's Annual Faculty Review Process and Scientific Advisory Board.
We are looking for an experienced administrative professional with a strong background in executive support, office administration, and secretarial tasks. The ideal candidate will have excellent verbal and written communication skills, as well as demonstrated interpersonal and relationship-building skills.
About GarvanGarvan Institute of Medical Research is an independent Medical Research Institute in Sydney, delivering scientific and clinical impact on a global basis and in partnership with organizations that share our vision. We are proud to be one of Australia's largest and most highly regarded Medical Research Institutes.
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