Administrative Support Specialist
2 weeks ago
We are seeking a skilled Administrative Support Specialist to join our team.
This is an exceptional opportunity for you to become part of a highly respected organisation that values integrity, teamwork, and continuous improvement.
Key Responsibilities:- Provide administrative support across procurement, travel, events, and office operations to ensure these functions run efficiently.
- Raise and process purchase requisitions accurately while ensuring full compliance with established company policies and procedures.
- Verify invoices promptly and manage goods receipting to guarantee timely processing of financial transactions.
- Assist in setting up new suppliers within the finance system and maintain accurate records of third-party suppliers managed via contracts or legal instruments.
- Support travel planning by booking flights, accommodation, events, transportation, and managing related logistics for the team.
- Assist with onboarding and offboarding processes for staff and contractors by coordinating inductions, documentation, exit sessions, and compliance requirements.
- Provide high-level administrative support to senior management, including credit card transaction processing, policy review planning, audit tracking, meeting preparation (agendas/minutes), and event organisation.
- Proven experience providing high-quality administrative support within a busy office environment where accuracy is essential.
- Proficiency in MS Office 365 (Outlook, Teams, Word, Excel, PowerPoint, SharePoint, Planner) with strong organisational abilities and time management skills to manage multiple priorities.
- Exceptional attention to detail and accuracy in financial transactions and records.
- Excellent interpersonal skills enabling you to build rapport with colleagues across departments as well as external partners or vendors.
- Effective written and verbal communication skills, ensuring clear and respectful engagement with internal and external stakeholders.
- A strong sense of accountability and pride in contributing positively toward shared team goals.
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