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High Level Corporate Secretary

1 month ago

Brisbane, Queensland, Australia Hudson Full time
Executive Assistant - A Challenging Opportunity in Company Secretarial Support

About the Role:

Hudson Australia is seeking a highly skilled Executive Assistant to provide exceptional support to our Boards and Committees. As a key member of our Company Secretariat team, you will play a vital role in ensuring that all Board and Committee activities run smoothly.

Main Responsibilities:

  • Company Secretarial Support:
    • Manage Board and Committee invites, action items, and forward planners with precision.
    • Draft agendas, minutes templates, and reports for Board and Committee meetings.
    • Coordinate and distribute Board and Committee packs using Diligent.
    • Complete post-meeting tasks, such as updating registers and records accurately.
  • Meeting Logistics:
    • Assist the Board Executive Liaison with scheduling and organising meetings efficiently.
    • Provide day-of support to ensure all meeting logistics are in place.
    • Coordinate travel, calendar bookings, and accommodation for Board members.
    • Process expenses and handle credit card reconciliations promptly.
  • Administrative Support:
    • Manage diaries, including scheduling for the Head of Company Secretariat.
    • Coordinate Director and Committee Advisor inductions and training sessions.
    • Maintain statutory records and submit ASIC lodgments.
    • Ensure up-to-date content on the website and intranet for the Company Secretariat.
  • Compliance and Documentation:
    • Assist with Fit and Proper Assessments and maintain related records.
    • Facilitate document execution processes (e.g., via DocuSign).
    • Respond promptly to auditor, regulatory, and other information requests.
    • Maintain and update procedures, checklists, and registers.

About You:

We're looking for an experienced Executive Assistant who has a solid foundation in executive support, particularly in board and committee coordination. Your administration skills should enable you to stay organised and meet the dynamic needs of the Company Secretariat team.

  • You have proven experience as an Executive Assistant or in a similar role supporting Boards and Committees.
  • Your understanding of corporate governance and company secretarial duties is robust.
  • You are proficient with board management software (e.g., Diligent) and document execution tools (e.g., DocuSign).
  • Your organisational and time-management skills are excellent, and you have a keen eye for detail.
  • You possess exceptional written and verbal communication skills.
  • You're able to handle sensitive information with the utmost confidentiality.
  • Your Microsoft Office skills (Word, Excel, PowerPoint, Outlook) are strong.
  • You're familiar with ASIC lodgments and maintaining statutory records (highly desirable).
  • You take a proactive approach to problem-solving and are skilled in decision-making.

$85,000 - $110,000 per annum