High Level Corporate Secretary

2 days ago

Brisbane, Queensland, Australia Hudson Full time
Executive Assistant - A Challenging Opportunity in Company Secretarial Support

About the Role:

Hudson Australia is seeking a highly skilled Executive Assistant to provide exceptional support to our Boards and Committees. As a key member of our Company Secretariat team, you will play a vital role in ensuring that all Board and Committee activities run smoothly.

Main Responsibilities:

  • Company Secretarial Support:
    • Manage Board and Committee invites, action items, and forward planners with precision.
    • Draft agendas, minutes templates, and reports for Board and Committee meetings.
    • Coordinate and distribute Board and Committee packs using Diligent.
    • Complete post-meeting tasks, such as updating registers and records accurately.
  • Meeting Logistics:
    • Assist the Board Executive Liaison with scheduling and organising meetings efficiently.
    • Provide day-of support to ensure all meeting logistics are in place.
    • Coordinate travel, calendar bookings, and accommodation for Board members.
    • Process expenses and handle credit card reconciliations promptly.
  • Administrative Support:
    • Manage diaries, including scheduling for the Head of Company Secretariat.
    • Coordinate Director and Committee Advisor inductions and training sessions.
    • Maintain statutory records and submit ASIC lodgments.
    • Ensure up-to-date content on the website and intranet for the Company Secretariat.
  • Compliance and Documentation:
    • Assist with Fit and Proper Assessments and maintain related records.
    • Facilitate document execution processes (e.g., via DocuSign).
    • Respond promptly to auditor, regulatory, and other information requests.
    • Maintain and update procedures, checklists, and registers.

About You:

We're looking for an experienced Executive Assistant who has a solid foundation in executive support, particularly in board and committee coordination. Your administration skills should enable you to stay organised and meet the dynamic needs of the Company Secretariat team.

  • You have proven experience as an Executive Assistant or in a similar role supporting Boards and Committees.
  • Your understanding of corporate governance and company secretarial duties is robust.
  • You are proficient with board management software (e.g., Diligent) and document execution tools (e.g., DocuSign).
  • Your organisational and time-management skills are excellent, and you have a keen eye for detail.
  • You possess exceptional written and verbal communication skills.
  • You're able to handle sensitive information with the utmost confidentiality.
  • Your Microsoft Office skills (Word, Excel, PowerPoint, Outlook) are strong.
  • You're familiar with ASIC lodgments and maintaining statutory records (highly desirable).
  • You take a proactive approach to problem-solving and are skilled in decision-making.

$85,000 - $110,000 per annum

  • Corporate Secretary Assistant

    4 days ago

    Brisbane, Queensland, Australia Pitcher Partners Full time

    About the OpportunityWe are seeking a highly organised and proactive Team Assistant to join our Private Business and Family Advisory (PBFA) division as a Corporate Secretary. The successful candidate will work closely with our Corporate Secretarial team, supporting them with corporate secretarial tasks, document preparations, and correspondence.Key...

  • Senior Corporate Secretary

    2 weeks ago

    Brisbane, Queensland, Australia Hudson Australia Full time

    Job Opportunity:We are seeking an experienced Senior Corporate Secretary to join our team at Hudson Australia.About the Role:This is a fantastic opportunity for a skilled Executive Assistant looking to take their career to the next level. As a Senior Corporate Secretary, you will play a key role in supporting the Company Secretariat team and ensuring the...

  • Administrative Support Specialist

    1 week ago

    Brisbane, Queensland, Australia Pitcher Partners Full time

    About this rolePitcher Partners is seeking a highly organized and proactive Administrative Support Specialist - Corporate Secretary to join our Private Business and Family Advisory division. The successful candidate will be responsible for supporting the Corporate Secretarial team with corporate secretarial tasks, document preparations, and...

  • Legal Secretary

    1 month ago

    Brisbane, Queensland, Australia Perigon Group Full time

    About Perigon GroupWe are a reputable law firm that prides itself on providing exceptional legal services to our clients while fostering a supportive and collaborative work environment.This role is based in a professional setting and would be well suited to an experienced Legal Secretary, or someone with a strong corporate Administration/PA background...

  • Corporate Secretary Support Specialist

    2 days ago

    Brisbane, Queensland, Australia Pitcher Partners Full time

    About the RolePitcher Partners is seeking a highly organized and confident Team Assistant to join our Private Business and Family Advisory division as a Corporate Secretarial support specialist.As a key member of our team, you will be responsible for providing exceptional administrative support, ensuring seamless day-to-day operations, and contributing to...

  • Corporate Law Firm Secretary

    1 month ago

    Brisbane, Queensland, Australia Thomson Geer Full time

    Job Title: Corporate Law Firm SecretaryWe are seeking a highly motivated and organized part-time legal secretary to join our Corporate Health and Aged Care team in Brisbane. As a key member of our team, you will be responsible for providing administrative support to our lawyers and clients.Key Responsibilities:* Liaise with clients and staff to ensure...

  • Corporate Affairs Secretary

    2 weeks ago

    Brisbane, Queensland, Australia Mazars Full time

    About Forvis MazarsWe are a globally integrated audit, tax and advisory firm with offices in over 100 countries and territories.Our Brisbane office has an opportunity for a Corporate Affairs Administrator to join our team.About the RoleThe objective of this role is to deliver high-quality assistance to the Corporate Affairs Manager and clients to ensure they...

  • Dedicated Corporate Property Law Secretary Wanted

    2 weeks ago

    Brisbane, Queensland, Australia Empire Group Full time

    Job Summary:We are seeking a highly skilled and experienced Legal Secretary to join our Commercial Property/Management Rights department at Empire Group in Brisbane CBD.About the Role:As a Legal Secretary, you will provide administrative support to our Partner and team members, dealing with clients, managing diaries and inboxes, organizing meetings,...

  • High-Level Board Support Professional

    2 weeks ago

    Brisbane, Queensland, Australia Flexhive Full time

    Are you a highly skilled professional seeking a new challenge as a High-Level Board Support Professional? We're looking for an exceptional Executive Assistant to join our team at Flexhive, providing high-level board support and company secretarial assistance.The OpportunityWe're seeking a proactive and organized individual with a solid foundation in...

  • Company Secretary Assistant

    4 weeks ago

    Brisbane, Queensland, Australia Perigon Group Full time

    Job SummaryThe Perigon Group is seeking a highly skilled Assistant Company Secretary to provide comprehensive support to the General Counsel in ensuring the company's compliance with legal and regulatory requirements and maintaining high standards of corporate governance.About the RoleAssist in preparing and distributing board meeting agendas, minutes, and...

  • High-Level Support Specialist

    2 weeks ago

    Brisbane, Queensland, Australia Flexhive Full time

    The Company Secretariat team at Flexhive is seeking a highly skilled Executive Assistant to provide support to our board and committee meetings. This 12-month contract role offers the opportunity to work with a dedicated and professional team, ensuring that all activities run smoothly.Job OverviewThis Executive Assistant will play a key role in providing...

  • Corporate Secretary Assistant

    2 weeks ago

    Brisbane, Queensland, Australia Pitcher Partners Full time

    About the RoleAre you a highly organized and detail-oriented individual looking for a challenging role in administration? We have an exciting opportunity for a Team Assistant to join our Private Business and Family Advisory division at Pitcher Partners.This role involves working closely with our Corporate Secretarial team, utilizing initiative and managing...

  • Senior Secretary

    4 weeks ago

    Brisbane, Queensland, Australia Santos Ltd Full time

    About the RoleSantos Ltd is seeking a skilled Corporate Assistant to provide comprehensive secretarial support to the Upstream Oil & Gas senior management team, ensuring seamless execution of their work style and outcomes.Key responsibilities include:Providing administrative support to senior leaders, managing their calendar, and addressing...

  • High-Level Board Support Specialist

    2 weeks ago

    Brisbane, Queensland, Australia Hudson Full time

    We are seeking a highly skilled High-Level Board Support Specialist to provide exceptional administrative support to our Boards and Committees.The ideal candidate will be experienced in handling a wide range of executive support tasks and will be able to work independently with little or no supervision.This is a 12-month fixed-term contract opportunity that...

  • Corporate Governance Liaison

    2 weeks ago

    Brisbane, Queensland, Australia Virgin Australia Full time

    Virgin Australia is the airline that's always done things a little different, making flying better than 'nice'. We're on a mission to deliver exceptional customer experiences and make a lasting impact.About the RoleThe Corporate Governance Liaison will provide high-level support to the Company Secretary and Deputy Company Secretary with company secretarial...

  • Corporate Affairs Coordinator

    4 days ago

    Brisbane, Queensland, Australia Mazars Full time

    About MazarsMazars is a globally integrated audit, tax and advisory firm with offices in over 100 countries and territories.We are looking for a motivated and organized Corporate Affairs Administrator to join our Australian team. As a key member of our secretarial team, you will be responsible for delivering high-quality assistance to the Corporate Affairs...

  • High-Level Support Coordinator for Commercial Litigation

    2 weeks ago

    Brisbane, Queensland, Australia Clayton UTZ Full time

    About the RoleWe are seeking an experienced and senior administrator to provide direct and high-level support to two Senior Partners within our Commercial Litigation and R&I Practice in Brisbane.Key ResponsibilitiesProvide high-level secretarial and administrative support to two Partners, including diary management, client meeting organisation, and travel...

  • Executive Secretary Specialist

    1 week ago

    Brisbane, Queensland, Australia Australian Retirement Trust Full time

    About the RoleWe are seeking an experienced Executive Secretary Specialist to join our Company Secretary team.The successful candidate will provide high-level secretarial support to the Australian Retirement Trust Board, committees, and subsidiary boards, including managing invitations, action items, and planning for board and committee meetings.You will be...

  • Corporate Governance Specialist

    1 month ago

    Brisbane, Queensland, Australia Virgin Australia Full time

    At Virgin Australia, we're on a mission to make flying better than 'nice'. To achieve this, we need a talented team of professionals who are passionate about customer experience, doing the right thing always, and focusing on safety. We're looking for a Corporate Governance Specialist to support our Company Secretary and Deputy Company Secretary with company...

  • High-Level Support Officer for Board and Committee Coordination

    1 day ago

    Brisbane, Queensland, Australia Hudson Full time

    Job Summary:The role of Executive Assistant with Hudson Australia involves providing high-level support to the Company Secretariat team. This includes ensuring smooth execution of Board and Committee activities, managing agendas, minutes, and meeting logistics, and facilitating post-meeting tasks.About You:To be successful in this role, you'll need a solid...