Project Support Specialist

1 week ago

Canberra, ACT, Australia MinterEllison Full time

About the Role

We are seeking a highly skilled and experienced Project Support Specialist to join our team at MinterEllison. As a Project Support Specialist, you will play a critical role in supporting our project teams and clients to deliver successful programs of work.

Key Responsibilities

  • Manage project reporting, including status reports and schedules, and client billing according to protocols and contract terms.
  • Work with project/program stream leads to ensure dependencies are managed and effective stakeholder management and reporting is in place.
  • Schedule meetings and resources across multiple internal and external teams.
  • Use and develop tooling to improve project office practices.
  • Prepare and review project documents, ensuring they are fit-for-purpose to support, control, and manage effective delivery.
  • File management, including file opening and closing, electronic and physical filing.
  • Document review, including the use of existing methodology templates to ensure alignment.
  • Support document preparation and amendments.
  • Manage risk and support teams to build appropriate risk frameworks.
  • Implement industry best practice and tailored approaches to project management.
  • Design and deliver reports and dashboards to support executive meetings.
  • Governance and change management support.
  • Manage staff on/off boarding, including contractors and induction support.
  • Management of expenses and timesheets, including time recording for contractors.
  • Management of Government Panels, including reporting responsibilities.
  • Management of Proposals, support for Proposal production, monitoring of AusTender and shared MSOutlook mailbox.
  • Management of contracts with clients and financial tracking.
  • Management of security clearances and DISP responsibilities.
  • Developing productive working relationships with key contacts internally and externally.

About You

We welcome applications from candidates who have demonstratable experience across the categories noted above, as well as the following professional and technical qualifications:

  • Must hold Australian Citizenship and be able to obtain an Australian Government Security Clearance.
  • At least 2 years' experience working in a project environment in a project administration support role.
  • An understanding of project management practices and reporting.

What We Offer

We offer flexible working options to encourage balance, wellbeing, and support for sustainable ways of working and a range of social, financial, and health benefits, including free gym membership - all with no minimum tenure.

We encourage applications from people of all ages, abilities, cultural backgrounds, genders (including trans or gender diverse), LGBTQ+ people, and those with carer responsibilities. We particularly encourage Aboriginal and Torres Strait Islander people to apply.

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