Project Coordinator

2 days ago

Sydney, New South Wales, Australia beBeeContract Full time $100,000 - $120,000
Administrative Specialist

This is a unique opportunity to be part of an exceptional team, where we bring to life some of the most renowned brands and properties in entertainment and travel.

We are looking for an experienced Administrative Specialist who can manage complex systems with ease, including PROGEN, MASST, and COUPA, with at least 50% of their time spent working on these systems.

About the Role
  • Key Responsibilities:
  • Draft, review, and manage contracts related to cinema refurbishment projects and leasing agreements for all tenants and properties.
  • Ensure all contracts comply with legal and regulatory requirements.
  • Maintain accurate records of all contract documents and correspondence.
  • Assist the Project Manager in planning and executing cinema refurbishment projects.
  • Coordinate with contractors, suppliers, and other stakeholders to ensure project timelines and budgets are met.
  • Monitor project progress and report any issues or delays to the Project Manager.
  • Serve as the primary point of contact for clients and stakeholders regarding contract-related inquiries.
  • Facilitate clear and effective communication between the Project Manager, clients, and contractors.
  • Organize and maintain project documentation, including contracts, invoices, and progress reports.
  • Prepare and distribute project updates and reports to relevant parties.
  • Assist with scheduling meetings, site visits, and other project-related activities.
  • Coordinate invoicing and billing for project-related expenses.
  • Track project budgets and expenditures, ensuring financial accuracy and accountability.
  • Assist in the preparation of financial reports and forecasts.
  • Identify and mitigate potential risks associated with contracts and project execution.
  • Ensure all project activities adhere to safety and compliance standards.
  • Conduct regular audits of contract and project documentation to ensure accuracy and completeness.
  • Identify opportunities for process improvements in contract management and project execution.
  • Implement best practices and innovative solutions to enhance project efficiency and effectiveness.

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