High-Level Administrative Support Specialist

7 days ago

Sydney, New South Wales, Australia beBeeExecutive Full time $90,000 - $120,000
Senior Office Coordinator

We are seeking a highly skilled and organized Senior Office Coordinator to provide exceptional support to our Sales Director. As a key member of our team, you will be responsible for ensuring the smooth operation of the office and personal administration.

  • You will assist the Sales Director with tasks such as preparation and editing of confidential correspondence, reports, documents, meeting minutes, and presentations.
  • Manage the Sales Director's diary, scheduling appointments and meetings, arranging room bookings, car parking, catering, and equipment for client and internal meetings.
  • Coordinate travel and accommodation arrangements for the Sales Director and guests.
  • Liaise with business functions, maintaining collaborative working relationships with other assistants and coordinators.
  • Consolidate, proof, and manage deadline reporting for regular updates, ensuring the Business Leadership Team operates effectively.

Requirements:

  • 3+ years of experience as an EA or PA supporting directors or similar-level executives.
  • Experience within an FMCG (or similar) multi-national company in a similar position is strongly preferred.
  • Excellent oral/written communication skills and listening skills.
  • Professionalism and maturity to handle situations with confidentiality.
  • Ability to work autonomously with minimal supervision and take initiative when needed.
  • Advanced experience with Microsoft Office programs, including Outlook, Word, PowerPoint, and Teams.
  • Some event management experience and budget management experience are essential.
  • Strong interpersonal skills and adaptability in a multicultural environment.

Benefits:

This role offers a unique opportunity to develop your skills and knowledge in a fast-paced and dynamic environment. You will have the chance to work with a talented team of professionals who share your passion for delivering exceptional results.

About the Role:

This is a fantastic opportunity to take your career to the next level and become an integral part of our team. If you are a motivated and organized individual with a passion for delivering excellent results, we would love to hear from you.

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