Corporate Front Of House Coordinator

Job Description

Chubb celebrates diversity by fostering an inclusive, flexible, and equitable workplace. We support applications from all members of our community and ensure equitable access to our employment opportunities. We are open to discussing workplace flexibility in all our vacancies to attract the best candidates and accommodate individual needs, differences, disabilities, and working arrangements. Please let us know if you require any adjustments to the recruitment process so we can support you in presenting your best self.

Chubb is a world leader in insurance, operating in 54 countries and territories. We provide commercial and personal property and casualty insurance, personal accident and supplemental health insurance, reinsurance, and life insurance to a diverse client base. As an underwriting company, we assess, assume, and manage risk with insight and discipline. We service and pay claims promptly and fairly. Our extensive product and service offerings, broad distribution capabilities, financial strength, and global presence define us. Chubb Limited, our parent company, is listed on the NYSE (CB) and is part of the S&P 500 index. Our executive offices are in Zurich, New York, London, Paris, and other locations, employing approximately 40,000 people worldwide. More information can be found at:

Your Role

The primary purpose of this role is to operate and oversee reception, greet and direct visitors to appropriate personnel and departments, oversee kitchen and storage/archive facilities, and maintain general office space and supplies. This role supports the Front of House Team Leader and Facilities & Procurement Manager ANZ, ensuring the facilities are well presented and maintained to project a professional organizational image. It involves various administrative and office coordination tasks, interacting with the public, stakeholders, and all employees within Chubb.

Your Responsibilities

Reception & General Office Administration

• Greeting and directing visitors such as applicants, brokers, office personnel, auditors, etc., professionally, and informing relevant staff of visitor arrivals.
• Responding to reception calls and emails promptly and professionally.
• Maintaining the front of house and office areas to project a professional image.
• Replenishing supplies such as coffee pods, cereals, nuts, mints, fruit, milk, and stationery as needed.
• Booking conference facilities, including arranging catering and refreshments.
• Assisting with office events: sending invitations, tracking attendance, booking rooms, and coordinating catering.
• Managing incoming mail and newspapers.
• Monitoring office cleanliness through overseeing cleaning services.
• Organizing new starter packages, including security passes and merchandise.
• Completing monthly workplace safety and maintenance checklists.
• Organizing maintenance quotes and following up with contractors.
• Processing facilities-related invoices for payment.
• Performing other ad hoc duties supporting the Facilities & Procurement Manager and CFO as required.

Qualifications

Your Skills & Experience

• At least 12 months of experience in a similar role, particularly in organizations with multiple offices or sites.
• Effective and professional communication skills with all levels of staff and external clients.
• Ability to thrive in a corporate environment, maintaining and enhancing Chubb's corporate style.
• Strong self-management and time management skills.
• High attention to detail and accuracy.
• Excellent customer service ethic.
• Action-oriented with the ability to multi-task.
• Proficiency in Microsoft Office suite.

We offer a dynamic, agile work environment that encourages continuous development both locally and globally. Our benefits include flexible working via the "My One Thing" initiative, education assistance, casual dress Fridays, health and wellbeing programs (including discounted health insurance, daily breakfast, and fresh fruit), and participation in the Chubb Limited stock purchase scheme.

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