Corporate Front of House Coordinator

Chubb celebrates diversity by fostering an inclusive, flexible and equitable workplace. We support applications from all members of our community and equitable access to our employment opportunities. We are open to discussing workplace flexibility in all our vacancies, to ensure we can attract the best candidates and accommodate individual needs, differences, disabilities and working arrangements. Please let us know if you require any adjustments to the recruitment process so we can support you to present your best self.

Chubb is a world leader in insurance. With operations in 54 countries and territories, Chubb provides commercial and personal property and casualty insurance, personal accident and supplemental health insurance, reinsurance and life insurance to a diverse group of clients. As an underwriting company, we assess, assume and manage risk with insight and discipline. We service and pay our claims fairly and promptly. The company is also defined by its extensive product and service offerings, broad distribution capabilities, exceptional financial strength and local operations globally. Parent company Chubb Limited is listed on the New York Stock Exchange (NYSE: CB) and is a component of the S&P 500 index. Chubb maintains executive offices in Zurich, New York, London, Paris and other locations, and employs approximately 40,000 people worldwide. Additional information can be found at: www.chubb.com.

Your Role

The primary purpose of this role is to operate and oversee provision of reception, greet and direct visitors to proper personnel and departments, oversee kitchen and storage/ archive facilities and general office space and supplies, ensuring that facilities are well presented and always maintained to project the organisational image and support the Front of House Team Leader and Facilities & Procurement Manager A&NZ where required. This is a cross-functional position, performing a number of important administrative and office coordination tasks, interacting with the public, key stakeholders and with all employees within Chubb.

Your Responsibilities
Reception & General Office Administration

• Greeting and directing visitors such as applicants, brokers, office personnel, auditors etc in a professional manner, and informing relevant staff member(s) of visitor's arrival.
• Receive and respond to Reception calls and emails professionally within specified timeframes.
• Ensure the upkeep of the front of house and wider office area to project a professional and corporate image.
• Replenish coffee pods, breakfast cereals, nuts, mints, fruit, milk and stationery supply as required.
• Book board room and conference facilities where required, including ordering of catering and providing refreshments.
• Assist with office events: Including sending the invitations, tracking attendance numbers, booking meeting rooms, ordering catering and coordinating any other requirements.
• Open and distribute incoming mail and newspapers as required.
• Monitor the office cleaners to ensure a clean and tidy office space.
• Organise new starter packages including security pass and merchandise.
• Complete the office, monthly maintenance checklist to ensure that the workplace is safe and without risk.
• Assist with organising quotes for any maintenance related repairs and following up with contractors to ensure the works are actioned as quickly as possible.
• Processing facilities related invoices and sending them for payment.
• Other ad hoc duties in support the Facilities & Procurement Manager and Chief Financial Officer where required
  

Your Skills & Experience

• At least 12 months previous experience in similar role (Business with multiple offices/ sites)
• Ability to communicate effectively & professionally with all levels of staff, management, internal & external clients
• Ability to work well in a corporate environment, maintaining and enhancing the Chubb Corporate Style Ability to manage self & time effectively
• High level of attention to detail & accuracy
• Excellent customer service ethic
• Action orientated, ability to multi-task
• Proficient in Microsoft Office suite
  

We offer you the opportunity to work as part of a dynamic and agile environment where continuous development is encouraged throughout your career, both locally and globally. We also offer a flexible working approach via our "My One Thing" initiative, education assistance, dress for your day every Friday, promotion of health and wellbeing (including discounted health insurance, daily breakfast and fresh fruit), and the option to enrol into the Chubb Limited discounted stock purchasing scheme.

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