Administrative Coordinator

19 hours ago

Whitsunday Regional, Australia beBeeAdministration Full time
Job Description:

As a key member of our team, you will be responsible for providing administrative support to the Property Manager. Your primary focus will be on ensuring the smooth day-to-day operation of our department, including tasks such as production and management of letting agreements, trust accounting, property owner communication, maintenance invoicing, and ensuring we meet our legal statutory requirements.

">

Our ideal candidate will have excellent presentation skills, outstanding interpersonal skills, and the ability to work in a fast-paced environment. You will be required to read and respond to written and verbal reports, communicate effectively with internal and external clients, and display enthusiasm and initiative in your work.

Key Responsibilities:
  • Coordinate day-to-day activities between housekeeping, maintenance, and front desk teams
  • Manage and maintain accurate records, ensuring timely distribution of information as required
  • Communicate with property owners via phone and email, addressing their concerns and queries promptly
  • Process and manage maintenance tasks, engaging contractors as necessary, and coordinating tasks with owners for approval and execution
  • Assist the Property Manager with processing invoices and producing end-of-month billing sheets
Requirements:

To be successful in this role, you will need:

  • Minimum 3 years experience in an administration position
  • Advanced skills in Microsoft Office
  • REIQ license
  • Diploma in Administration or equivalent (desired)
Benefits:

We offer a fantastic work culture, supportive community, and opportunities for growth and development. As a valued member of our team, you can expect:

  • A competitive salary package
  • Subsidized furnished staff accommodation
  • Staff perks - discounts on restaurants and activities
  • Opportunities for career advancement

  • Administration Assistant

    1 day ago

    Whitsunday Regional, Australia Hamilton Island Full time

    ADMINISTRATION ASSISTANT – Hamilton Island, Holiday HomesHamilton Island Holiday Homes (HIHH) maintains 160 holiday let properties ranging from 2 bedroom apartments to luxury homes.Hamilton Islandis looking for anexperienced, organisedAdministration Assistantwith an ability to work in a high paced office environmentto join the HIHH team.Why you'll love...

  • Administrative Support Professional

    23 hours ago

    Whitsunday, Australia beBeeAdministration Full time $50,000 - $65,000

    As a Key Administrative Support Professional, you will be responsible for providing critical administrative functions and support to our department. Your key responsibilities will include:Managing the production and management of letting agreementsCoordinating trust accounting, property owner communication, maintenance invoicing, and ensuring we meet our...

  • Administration Assistant

    22 hours ago

    Whitsunday, Australia Hamilton Island Full time

    ADMINISTRATION ASSISTANT – Hamilton Island, Holiday HomesHamilton Island Holiday Homes (HIHH) maintains 160 holiday let properties ranging from 2 bedroom apartments to luxury homes.Hamilton Islandis looking for anexperienced, organisedAdministration Assistantwith an ability to work in a high paced office environmentto join the HIHH team.Why you'll love...

  • Project Officer

    3 weeks ago

    Whitsunday Regional, Australia Hamilton Island Full time

    PROJECT OFFICERCompetitive salary with subsidised staff accommodation OR option to commute daily from nearby Airlie BeachFantastic work culture and supportive communityEvolve and streamline administrative processes to achieve great outcomes for our Project TeamA unique opportunity has arisen in our Engineering & Services Division for a Project Officer with...

  • Harbour Ambassador

    17 hours ago

    Whitsunday Regional, Australia beBeeCustomerService Full time

    Job Title:">Marina HostDescription:Welcome to the beautiful Hamilton Island, a boating paradise located in the heart of the Great Barrier Reef. We are seeking a highly organized and customer-focused Marina Host to join our team.">Your Day-to-Day Tasks:">Coordinate arrivals, departures, airport and resort transfers for our marina guestsMeet and greet all...

  • Site Coordinator

    2 weeks ago

    Isaac Regional, Australia beBeeAdministrative Full time $90,000 - $140,000

    Our company is seeking a motivated and organized Site Administrator to join our team at our underground mine, located 160 kilometers west of Mackay. The successful candidate will play a critical role in ensuring the smooth and efficient coordination of site services, including managing accommodation logistics and providing high-level administrative support...

  • Site Administrator

    3 weeks ago

    Isaac Regional, Australia Peabody Energy Full time

    Join to apply for the Site Administrator role at Peabody Energy2 days ago Be among the first 25 applicantsJoin to apply for the Site Administrator role at Peabody EnergyCenturion is more than a mine—it's a mission. Owned and operated by Peabody Energy. Join a team united in the pursuit of excellence, determined to make our mark in the coal sector....

  • Project Administrator

    3 weeks ago

    Gympie Regional, Australia EPEC Group Full time

    Site based casual role supporting construction activities at Woolooga. Interviewing now, immediate start15th July, 2025ABOUT USEPEC Group is a high voltage connections specialist, providing HV power engineering consultancy, EPC substation construction, testing and compliance services across the National Electricity Market.Our mission is to lead the way in...

  • Administrative Coordinator

    2 weeks ago

    Sunshine Coast Regional District, Australia beBeeAdministration Full time $80,000 - $120,000

    Project Support Officer Job OpportunityAbout the RoleWe are seeking a highly skilled Project Support Officer to join our team. In this role, you will provide administrative support for projects, ensuring they run smoothly and efficiently.Key Responsibilities

  • Beach Sports Operations Coordinator

    2 weeks ago

    Whitsunday, Australia beBeeBeach Full time $60,000 - $80,000

    Job Description:As a Beach Sports Manager, you will have the opportunity to work in a beautiful and unique environment. Your primary responsibility will be to manage a team of beach attendants, ensuring that guests have a smooth and seamless experience.Assist guests with the use of all beach sports equipment - hobie cats, SUPs, kayaks, catamarans and...