Administrative Project Coordinator

9 hours ago

Newcastle, New South Wales, Australia Chandler Macleod Full time
About the Role

We are seeking a highly skilled Administrative Project Coordinator to provide vital administrative and project management support to our Property & Services team.

Key Responsibilities:
  • Manage property systems: Coordinate with various stakeholders to ensure seamless operation of property management functions, including Console software, arrears control, and property access coordination.
  • Handle customer enquiries: Respond to internal and external customer requests, escalating as necessary, to deliver exceptional service and support.
  • Oversee bookings and maintenance: Coordinate with contractors, manage Chichester Cottage bookings, and ensure timely completion of maintenance tasks.
  • Maintain electronic document management: Organize and update electronic documents, ensuring compliance with financial reporting processes and governance requirements.
  • Support project management initiatives: Contribute to project planning, execution, and monitoring within the Property & Services team.
  • Provide administrative support: Schedule meetings, take minutes, coordinate team events, and manage invoices and purchase requisitions.
Essential Skills and Experience:
  • Business administration experience: 2-3 years of experience in business administration, preferably in property or project administration.
  • Property administration skills: Proficiency in MS Office Suite (Outlook, Word, Excel, PowerPoint) and familiarity with intranet systems (e.g., SharePoint) and document management software (e.g., TRIM).
  • Organizational and time management skills: Strong ability to prioritize tasks, manage multiple projects, and meet deadlines.
Why Join Us?

At Chandler Macleod, we value trust, learning, leading, wellbeing, and inclusion. We offer a competitive salary, opportunities for professional growth, and a chance to contribute to critical community and environmental initiatives.

What We Offer:
  • Competitive salary: As per the Hunter Water Corporation Employees Enterprise Agreement.
  • Professional growth and development opportunities.
  • A chance to make a difference: Contribute to critical community and environmental initiatives.

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