Business Lease Administrator

2 days ago

Brisbane, Queensland, Australia beBeelease Full time $80,000 - $120,000
Job Title: Lease CoordinatorWe are seeking a highly organized and detail-oriented Lease Coordinator to join our Leasing & Property team.The successful candidate will be responsible for the coordination and management of lease documentation, including monitoring, ensuring execution and recording all necessary information.
  • Coordinate and manage lease documentation process
  • Monitor and track leases to execution
  • Maintain property databases and spreadsheets in line with commercial agreements and dates
  • Prepare and send quarterly cap email reminders to landlords
  • Audit storage units on a regular basis with Retail and Leasing teams
  • Liaise with Operations team to ensure all Shopfitter and Landlord defects have been completed and conditions of payment fulfilled
Key Responsibilities:• Announce new stores and relocations to the business• Set up new stores on Lease Eagle database from new store sheet, including charges and clauses• Run Handover reports and review weekly with Store Development Team• Update date changes once approval received from Landlords• Assist Senior Leasing Administrator and corporate lawyer with negotiation and finalization of leases where required• Coordinate execution for all storage license agreements and upkeep register of all storage units and associated costs• Prepare and send any quarterly cap email reminders to landlords• Audit storage units on a regular basis with Retail and Leasing teams• Liaise with Operations team to ensure all Shopfitter and Landlord defects have been completed and conditions of payment fulfilled• Ensure payments are received promptly in line with terms of agreement• Arrange insurance certificates for new stores with our insurer• Assist Senior Leasing Administrator, Commercial Leasing Manager, GM Property and Leasing Team where required• Liaise with Landlords in relation to store maintenance issues where landlord is responsible for cost recovery• Attend new store opening meetingsRequirements:• Strong organizational and time management skills• Excellent communication and interpersonal skills• Ability to work effectively in a fast-paced environment• Intermediate Microsoft Office Suite skills• Affiliation with Accent Group Core values and

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