Project Coordinator

1 week ago

Brisbane, Queensland, Australia beBeeAdministrative Full time $48 - $54
Job Summary

A key role has arisen for a dedicated administrative professional to support the successful delivery of a transformative rail infrastructure project in Brisbane.

This challenging opportunity will see the selected candidate provide comprehensive administrative assistance, communicate effectively with various stakeholders and manage diary requirements for the Project Director.

Key Responsibilities
  • Deliver high-quality administrative services including data management, document preparation, office logistics, correspondence tracking, file organisation, and email handling.
  • Communicate clearly with senior executives, public representatives, industry experts and colleagues on a range of matters.
  • Analyse queries and requests from internal and external stakeholders by researching information, determining appropriate actions and responding on behalf of senior project leaders.
  • Proactively manage diary requirements for the Project Director by scheduling meetings and other key appointments.
  • Maintain accurate records of correspondence along with related filing systems to ensure deadlines are consistently met.
  • Provide reliable support for routine administrative processes related to human resources, finance, procurement and other business needs.
Requirements
  • Experience supporting large-scale infrastructure projects within an engineering environment where attention to detail is paramount.
  • A proven track record in delivering high-level administrative support within fast-paced environments requiring exceptional organisational skills.
  • A comprehensive understanding of scheduling practices for senior executives including meeting coordination and accurate minute-taking abilities.
  • Familiarity with government operations or large organisations coupled with a strong commitment to confidentiality and privacy regulations.
  • Outstanding organisational skills enabling effective management of competing priorities while consistently meeting strict deadlines.
  • Excellent written and verbal communication skills allowing you to liaise confidently with diverse teams as well as external partners.
  • Meticulous attention to detail combined with problem-solving abilities that enable anticipation of project needs before they arise.
  • A resourceful approach towards task completion under pressure while maintaining quality outcomes at all times.
  • Resilience and adaptability when navigating ambiguity or shifting priorities within complex project environments.

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