Highly Skilled Marketing and Bid Coordinator

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Steensen Varming is a company that values its employees and their growth. We offer a career with a strong ethos of good work, good people, and good reasons. About the Company - Originally founded in Denmark in 1933, Steensen Varming is a building services design consultancy specialising in mechanical, electrical, lighting and environmentally sustainable design. The company operates along the principles of an integrated design studio working within a specialist field to provide the best service to our clients. With well-established ethical principles, we go beyond standard corporate responsibilities and through initiatives, such as UN Sustainable Development Goals and B Corp, we continue to be at the forefront of creating positive environments, in our work and studio environment. This role presents a great opportunity to support quality bids, tenders and panels submissions. Working within a small marketing and bids team on niche, high end projects, with a focus on excellence. This is a pivotal role in assisting with the growth and exposure of the business which requires an eye for detail, the ability to create, format and manage both digital and written content. The role includes all aspects of the end-to-end bid process. Responsibilities:

• Undertake bid activities: bid preparation, technical content coordination, non-technical proposal writing, submissions, coordination of post-tender follow ups, clarifications and presentations.
• Coordination of responses from internal stakeholders, including QA, OHS, HR, finance, to gather required information for expression of interests, pre-qualification tender questionnaires, tenders and bids, panels, capability statements and relevant bid/tender materials.
• Coordination of submissions database, marketing and communication materials for bids, including CV's, company profiles and project sheet updates.
• Undertake pipeline, panel management. Monitor new project opportunities,
• Support business growth and development activities through the preparation and execution of marketing opportunities, events and programs.
• Work independently and collaboratively with team members to create content and deliver Steensen Varming's values and brand.
• Assist in managing the company's relationships and interactions with clients and collaborators (CRM).
• Undertake project contract administration procedures, coordination of contract reviews and maintain a register of deeds and contracts.
• Implement regular internal system improvements and upgrades in line with QA requirements.
• Maintain an adaptable teamwork focus, with coverage within the wider marketing, administrative and support team, where essential for the organisation, to support business needs.

• Minimum of 1 year experience with bid processes.
• Ideally, industry knowledge within building services, architecture or construction.
• Familiar with CRM databases, such as Deltek Workbook.
• A degree in Humanities/the Arts or Business, is preferred.

• Communication Skills: Excellent written and verbal communication skills.
• Attention to Detail: Through attention to detail to ensure bid documents are accurate, and presented to the company formatting standards.
• Software Proficiency: Advanced formatting skills in Word, Excel and PowerPoint, with intermediate to advanced experience in InDesign.
• Organisation: Contribute to the ongoing organisation and update of a centralised collateral database and library, ensuring all bid-related materials and templates are accurate and easily accessible.
• Business Etiquette: Working within a small team, displaying a high level of emotional intelligence and professionalism, including confidentiality.
• Flexibility: Willingness to support a positive company culture and communicate with staff members globally.

• Holiday entitlement of 20 days per annum, plus one extra half day leave per year of service (up to a maximum of 22.5 days)
• Offering 38 hour week, with core working hours between 9.30am-4pm
• 50% claim back on professional memberships
• Provision of a wellbeing allowance
• Employee Assistance Programme
• Up to two weeks of overseas remote working per year
• Opportunities to connect with our global studios

We are a supportive, people-focused organisation that values connection and collaboration. Our workplace culture is warm and welcoming, with regular learning opportunities, fresh fruit and snacks, and social events that support wellbeing and team connection.