Bid Coordinator

Australia's premier modular construction company
- ASX listed
- Contribute to our sustained success
- Great Salary package
- Diverse projects, Collaborative teams, Innovation on full display

At Fleetwood Australia, we are at the forefront of a construction revolution, harnessing the transformative power of modular methods to redefine the Australian market. By embracing innovative, efficient and sustainable building practices, we are not only enhancing the quality of life for communities but also setting new benchmarks across key sectors, including education, social housing, health & aged care, and government projects.
As a market leader Fleetwood is committed to delivering exceptional outcomes that meet the diverse needs of our clients and stakeholders. Join us in shaping a brighter future, where cutting-edge construction solutions pave the way for sustainable growth and positive change in our society. Together, we can build a legacy of excellence and community well-being.

Fleetwood Australia is an ASX-listed company, our vibrant culture is firmly grounded in our core values: Zero Harm, Collaboration, Integrity, Accountability and Innovation. These principles guide our daily operations and foster a supportive environment where every team member is empowered to contribute their best. Our vision is to create innovative spaces for people to thrive, while our purpose is to be the leader in reimagining sustainable spaces. We believe that a commitment to safety, teamwork, ethical practices, and forward-thinking solutions not only drives our success but also enhances the well-being of our employees and the communities we serve.

**About the role**:
Fleetwood Australia, a market leader in modular construction, is seeking a highly skilled and driven individual to join our Sales team as a Bid Coordinator, based at our Smithfield, NSW office. In this pivotal role, you will oversee the end-to-end bid process, ensuring the seamless production and submission of tenders, EOIs, and RFPs to the highest standard. You will collaborate closely with the Sales team and key internal stakeholders to produce compelling, client-focused proposals that align with project specifications and best practices. As part of a company at the forefront of transforming the Australian construction industry through innovative modular solutions, you will play a key role in shaping the future of sustainable, high-quality construction. Join Fleetwood and help us build a lasting legacy of excellence and community impact.

**The key responsibilities of the role are to**:

- Coordinate the full bid process from start to finish.
- Assist the Business Development and Sales team in the coordination, formatting and overall production of tenders, EOIs, RFPs etc, ensuring a consistently high standard.
- Write effective, concise and compelling content for bids and proposals.
- Prepare and maintain all bid related documentation such as templates, standard responses.
- Engage key stakeholders from other departments (ie HSE, operations, commercial) as required to ensure production of high quality, timely and accurate into submissions.
- Coordinate and participate in bid and tender meetings, including client meetings.
- Manage the creation and maintenance of job and activities in Navision and CRM.
- Ensure accurate and timely collation of data for monthly task and departmental reporting.
- Provide administration support at weekly meetings, including minute taking and NAV pipeline amendments.
- Ensure tenders and proposals meet the required specifications, are in line best practice and are compliant with client requirements.
- Provide administrative assistance to the Business Development and Sales department.
- Undertake market and competitor analysis to report on growth opportunities.
- Qualify incoming leads and allocate internally or externally.
- Participate and contribute to project-by-project bid strategies and win themes.

**About You**:
We are seeking a highly motivated and detail-oriented individual with a strong background in tender coordination, project management and administration, ideally within the construction or building industry. You will bring excellent written and verbal communication skills, with the ability to craft compelling, client-focused proposals and presentations. Your strong organisational skills and attention to detail will ensure that all bid-related documentation is accurate, timely, and of the highest standard. You will be adept at managing multiple priorities and collaborating with stakeholders from various departments to deliver successful submissions. A solid understanding of sales and marketing methodologies, along with proficiency in Microsoft Office Suite (especially Word and Excel), will be key to your success. Experience with internal databases and Adobe Suite, including InDesign, will be advantageous. Above all, you will share Fleetwood's commitment to delivering exceptional service, maintaining high standards, and cont