Office Administrator

14 hours ago

Melbourne, Victoria, Australia beBeeAdministration Full time $65,000 - $78,500

Job Description:

The role of the Administration Officer involves performing tasks in accordance with established guidelines, accepted practice, and school policy under supervision and direction. This may include coordination of other education support class staff within the work area or educational program.

Key Responsibilities:

  • Review and update administrative procedures & templates/forms
  • Develop strategies & processes to ensure effective administration procedures
  • Support for student administration: Compass attendance, timetabling, and events according to DET Procedures and guidelines ensuring confidentiality of records are maintained
  • Management of Pavilion shared calendar & booking calendars
  • Proficient in use of Microsoft Office including Outlook, EduPay, Recruitment Online, CSEF COMPASS, Cases 21 Finance, Administration, and Staffing
  • Effective reception/communications skills to ensure a friendly and welcoming presence for the school community
  • Compass - events /timetable/attendance
  • Front line communications for the school - answering telephone and counter enquiries
  • Maintain school's records system, including computerised student, staff and school records, using Cases21 and Compass
  • Coordinate the implementation of requisitioning, purchasing and issuing procedures
  • In consultation with the Office Manager, determine and manage work priorities within the school office
  • Develop and implement strategies to ensure effective administration processes
  • Assisting with First Aid - treatment of students and recording of incidents on Cases21 /Compass

Requirements:

  • Demonstrated experience and skills in office administration
  • Demonstrated high level of oral and written communication skills
  • Demonstrated proficiency in Cases 21, Compass and Microsoft Office
  • Demonstrated commitment to professional learning and growth for both self and others
  • Demonstrated high level of interpersonal skills including an ability to engage with students with additional needs

Selection Criteria:

  • Education Support Class position at this range commencing at the base will initially be limited to undertaking routine tasks that are carried out under close supervision and direction
  • Work that carries some degree of independence will generally involve a limited number of tasks performed on a regular basis where priorities are clear, procedures are well established, and direction is readily available

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