Administrative Support Officer

1 day ago

Melbourne, Victoria, Australia beBeeAdministration Full time $32,000 - $35,000

Be a part of our educational community as an Administration Officer. This vital role involves providing high-quality administrative support for all college functions and activities in a professional, positive, and efficient manner.

Key Responsibilities:
  • Deliver effective administrative tasks including managing processes, providing services, responding to queries, supporting committees, project administration, and producing reports according to agreed standards and time frames.
  • Assist with data entry of the Victorian Assessment Software System database, including transfers between schools and checking the integrity of VCAL/VET class lists.
  • Support student enrolments, attendance, and timetabling data entry.
  • Offer timely advice, guidance, and support to teaching staff, students, and parents as required.
  • Participate in continuous improvement activities relating to school practices, quality assurance, and customer service excellence.
  • Maintain effective working relationships with colleagues, customers, and stakeholders to support and facilitate service delivery.
  • Prepare reports or submissions for senior managers.
  • Contribute to student safety by adhering to Child Safe Policies, Procedures, and Codes of Conduct to ensure a culturally safe learning environment.
Requirements:
  • Excellent administration skills and ability to deliver operational processes and systems aligned with policies and standards.
  • Organisational skills, including setting priorities, managing time, and planning work to meet deadlines.
  • Hands-on approach to service delivery and commitment to excellence in customer service.
  • Developed written and verbal communication skills to interact with diverse customers and respond positively when resolving issues.
  • Highly developed computer literacy, including experience using business software such as Microsoft Office, email, Internet/Intranet, and Student Management Systems.
Qualifications:
  • A qualification in office administration or related area, and/or equivalent combination of relevant experience and knowledge and skills in an education-based environment.

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