Part-Time Admin Assistant

1 week ago

Ballarat, Victoria, Australia beBeeAdministrative Full time $54,000 - $70,500

Job Title: Administrative Support Officer

About the Role

This is an exciting opportunity to join our organisation as a part-time Administrative Support Officer. The successful candidate will manage finance and administrative tasks for mechanical services, including parts ordering, purchasing, invoicing, and reporting.

The role involves providing administrative support for workshop operations, including word processing and data entry. You will also support the Workshop Officer-in-Charge with accounts, fleet data management, and the organisation of purchasing and deliveries.

Key responsibilities include:

  • Managing mail, reception duties, filing, and document handling.
  • Maintaining accurate electronic records via SAP and SharePoint.
  • Providing administrative support during major incidents or fires as required.
About You

To be successful in this role, you will have:

  • Demonstrated administrative and clerical experience.
  • Experience in managing a filing or document retention system.
  • Demonstrated ability to operate MSWord and MS Excel, as well as general operating knowledge of computers.
  • Demonstrated understanding of financial systems, including Accounts Receivable, Accounts Payable, and stock purchasing.
  • High-level communication and excellent interpersonal skills.
  • Demonstrated ability to work with minimal supervision.
  • High-level organisational skills, including ability to schedule work and meet deadlines.
  • Demonstrated ability to perform in, and enhance, a team environment.
Benefits

We offer a range of benefits to our employees, including:

  • Meaningful purpose: Your contribution truly makes a difference.
  • Work-life balance: Paid parental leave, generous leave provisions.
  • Growth opportunities: Learning and development.
  • Flexibility: Hybrid work options with flexible work arrangements.
  • Discounts: Emergency Memberlink discounts on various services.
  • Wellbeing focus: Healthy for Life programs, flu vaccinations.
  • Member assistance program: Access support across 8 service pathways.
Pre-employment Checks

Please note that the following pre-employment checks are required:

  • Successfully complete a National Police History Check, Working Rights Check, and hold a valid Working with Children Check.

We are committed to creating and maintaining a diverse, inclusive, and safe volunteer and work environment. Our aim is to have a volunteer and paid workforce that reflects the community it serves.

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