Administrative Project Coordinator
2 weeks ago
Deliver high-level administrative support to project managers and team members in a fast-paced environment.
- Coordinate team meetings, capture minutes, prepare documents and reports, maintain spreadsheets and registers, and deliver timely information and presentations.
- Assist with project-related financial approval documentation, contract administration systems, and procurement activities.
- Evaluate and track infrastructure project documentation, ensuring timely delivery and approvals within established timeframes.
Key Responsibilities:
Administer tasks efficiently and effectively, adhering to operational practices and service standards that comply with departmental and regional policies, legislation (including WH&S), and governance obligations.
Requirements:
Achieving Success:
- Proven experience in providing high-level administrative support in a project-based environment.
- Proficiency in using a broad range of computer software programs, information management systems, and databases.
- Strong organizational skills and the ability to multitask effectively in a dynamic setting.
- Excellent written and verbal communication skills, with the ability to prepare and present reports and presentations.
- Familiarity with financial approval processes, contract administration, and procurement activities is desirable.
- Attention to detail and a commitment to accuracy in compiling and maintaining project documentation.
- Demonstrated ability to work collaboratively as part of a team and build effective relationships with stakeholders.
- Knowledge of relevant legislation, policies, and procedures related to project management and governance.
- Must have full working rights in Australia and be able to pass a national police check.
- Be willing to travel between locations.
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