Chief Operational Coordinator

2 weeks ago

Adelaide, South Australia beBeeAdministrative Full time $90,000 - $108,000
About the Role

This high-impact position offers the opportunity to provide high-level secretarial, administrative, and coordination support to senior leadership in a professional, confidential and timely manner.

You'll oversee day-to-day operations and engage with executive teams, playing a pivotal role in achieving strategic objectives. Foster strong relationships with diverse stakeholders, from funding bodies to community groups. Your coordination skills will shine as you steer the production of key organisational documents and performance reports, driving success from behind the scenes.

Key Responsibilities:

  1. Senior level administration of CEO's day to day business requirements including drafting of general and confidential correspondence, as well as managing calendars, appointments, associated correspondence and travel arrangements
  2. Develop and maintain a range of administration and records management systems, including CEO information management, due diligence processing and maintenance of required registers
  3. Prepare for meetings, take minutes and notes at designated meetings, ensuring circulation for review within required timeframes
  4. Ad hoc administration support for other senior leaders will be required as agreed with the CEO

About You:

Your exceptional organisational abilities and attention to detail are complemented by your capacity to solve problems and exercise sound judgment to achieve strategic objectives. Bring a high degree of professionalism when interacting with diverse groups, including executives, staff, community leaders, donors, and partners.

Required Skills and Qualifications:

  • Well-developed written, oral communication and facilitation skills, with the ability to engage and collaborate to achieve desired outcomes
  • Superior organisational and time management skills, coupled with the skill to effectively prioritise competing tasks
  • Experience in guiding and managing a small team
  • Ability to work in a self-managed and independent manner, as well as take direction to align with a leader's preferred style
  • High level of computer literacy to assist with efficient production of materials as required

Benefits:

  • A competitive salary
  • Salary packaging to increase take home pay
  • A corporate health plan with discounted health insurance
  • Employee Assistance Program
  • Support for cultural and community obligations

Working Conditions:

Flexible working environment where you are encouraged to be the best version of yourself. Willingness to travel within the region as required. Ability to work outside of normal office hours may be necessary.

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