Defence Portfolio Coordinator

1 week ago

Adelaide, South Australia beBeeBid Full time $90,000 - $120,000
**About the Job**

We are seeking a detail-driven and proactive professional to take ownership of end-to-end proposal development and project coordination for our Defence portfolio.

This is a hands-on role working closely with Defence leads and national stakeholders to deliver compelling EOIs, bids, and presentations that reflect value and capability in the sector.

You will drive the bid process - from early assessment and kick-off through to strategy, writing support, submission, and post-bid review - ensuring clarity, professionalism, and consistency every step of the way.

Key Responsibilities
  • Lead the end-to-end development of proposals, EOIs, and strategic client submissions within the Defence sector.
  • Assess size, scale, value, and effort required to respond; coordinate go/no-go discussions and seek input from relevant stakeholders.
  • Facilitate bid kick-offs and workshops to align responsibilities, timelines, and develop winning themes.
  • Prepare and manage bid timelines, register submissions in our proposal register and CRM system.
  • Coordinate regular checkpoints with bid contributors to keep submissions on track and escalate if needed.
  • Lead document formatting and review processes to ensure brand consistency, clarity, and professionalism.
  • Work with technical leads to update CVs, gather relevant case studies, and align content with strategy.
  • Support shortlisted submissions with oral pitch preparation, including PowerPoint development and rehearsals.
  • Involve National Clients & Markets Lead and Bid Manager in major submissions or cross-state opportunities.
  • Conduct post-submission debriefs (win/loss), share lessons learned, and contribute to continuous improvement of national bid processes.
Required Skills and Qualifications
  • Strong MS Word, PowerPoint, and Adobe InDesign skills.
  • Excellent written communication, editing, and proofing (non-technical content).
  • Project management and time-bound coordination experience.
  • Experience managing stakeholder input and navigating competing priorities.
  • Comfortable working with Defence bid structures and requirements.
  • Familiarity with government portals and online submission systems.
Benefits

Impact: Your work underpins decision-making and delivery across a national business.

Support: Work alongside a pragmatic, people-focused executive team.

Clarity: A well-scoped role with clear accountabilities and room to improve systems and outcomes.

Stability: A well-established Australia-owned business investing in growth, capability, and continuous improvement.

Entrepreneurial and responsive: your ideas will be heard and acted on.

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