Recruiting Coordinator

7 days ago

Melbourne, Victoria, Australia Bain & Company Inc Full time

Job Summary:

Bain & Company Inc is seeking a highly organized and detail-oriented Recruiting Coordinator to provide support to our Americas Recruiting Teams. The successful candidate will assist in the management and execution of centralized recruiting initiatives for the region across Talent Acquisition.

Key Responsibilities:

  • Facilitate Screening Process Services:
    • Coordinate and execute all aspects of interview scheduling, including dates, timing, and format across offices and hiring teams.
    • Assist and support candidates with registration, scheduling, questions, and conflicts.
    • Distribute logistics to employees and candidates.
    • Provide day-of management and support to employees and candidates.
    • Provide necessary information to start the onboarding process for new hires, including drafting offer letters.
  • Standardize and Implement Central Recruiting Support:
    • Work with the Sr. Manager and Americas Talent Acquisition teams to identify and standardize existing recruiting processes across North America.
    • Execute high-volume standard tasks across Americas Talent Acquisition organization.
  • Maintenance of Global Recruiting Information System (Avature):
    • Create, update, and audit Avature data regularly to ensure Avature serves as the 'system of record' for talent acquisition processes across the region.
    • Open and post new roles/folders for hiring teams, manage candidate workflow updates, and provide additional data audits as needed.
    • Track changes to Avature records and process changes when appropriate; ensure all appropriate parties are notified.
    • Liaise with Recruiting and Hiring teams to ensure data changes are entered properly.
    • Flag and escalate any issues to supervisor or colleagues, ensuring integrity of data within our systems.

Requirements:

  • Associate or Bachelor's degree or an equivalent combination of education, training, and experience.
  • Minimum 2 years of experience required.
  • Fluency in English.
  • Avature systems experience preferred.
  • Experience working for a professional services organization preferred.
  • Self-starter with strong organization and problem-solving skills – ability to meet deadlines, prioritize assignments, and juggle multiple tasks simultaneously in a fast-paced, customer-focused environment.
  • Ability to work both independently and as an integral member of various teams.
  • Comfort working in a global team; many team and customer interactions are via email, phone, and video.
  • Strong process management and attention to detail.
  • Maintain professionalism and discretion while dealing with highly confidential information.
  • Basic knowledge of Microsoft Suite required (Outlook, Excel, PowerPoint, Word).

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