Corporate Events Specialist

2 weeks ago

Sydney, New South Wales, Australia beBeeProductionCoordinator Full time $80,000 - $90,000

Job Summary

The Production Coordinator is a pivotal role within our events agency, focused on delivering exceptional corporate events in Australia.

Key Responsibilities:

  • Develop and refine the production timeline and on-site schedules.
  • Sourcing various suppliers to meet event requirements.
  • Manage crew travel and accommodation logistics.
  • Design and coordinate briefing materials.
  • Support venue and council approval processes.
  • Ensure timely distribution of technical information to relevant stakeholders.
  • Assist with Purchase Order creation and project finance support.
  • Coordinate Sponsorship/Exhibition management activities.
  • Oversee Exhibitor/Product Deliveries on-site.
  • Support producers during on-site operations.
  • Contribute to the technical and logistical success of events.
  • Facilitate crew registration, transfers, accommodation, and F&B arrangements.
  • Collaborate with the build producer for dismantle and bump-out procedures where required.
  • Support storage inventory management.

Requirements:

  • Experience working as an Event Coordinator or Production Coordinator in an events agency, seeking career advancement.
  • Desirable: Experience producing corporate events.
  • Strong administrative and organizational skills.
  • Excellent computer literacy (Microsoft Office suite).
  • Understanding of event registration systems.
  • Effective communication skills.
  • Ability to solve problems and think creatively.
  • Aptitude for accuracy and attention to detail.
  • Willingness to travel for events when necessary.
  • Ability to build strong relationships with suppliers.
  • Capacity to work collaboratively as part of a team and independently.

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