Support Services Coordinator

1 week ago

Melbourne, Victoria, Australia beBeeAdministration Full time $60,000 - $80,000
Job Title: Administrative Assistant">

We are seeking a compassionate and organized individual to join our team in providing high-level administrative support. The successful candidate will contribute to the daily operations of our community-focused parish.

Key Responsibilities:
  • Administrative Support: Provide confidential support to the Parish Priest, including managing his appointment diary, office calendar, workflow, and correspondence, attend meetings, prepare letters, reports, newsletters, and other documents as required.
  • Records & Database Management: Establish and maintain an efficient and confidential digital and physical record-keeping system for the parish office. Maintain the parish database and registers (Baptism, Deaths, Weddings, etc.) in PACEM.
  • Financial Administration: Manage end-to-end Accounts Payable and Accounts Receivable. Process and remit bills, invoices, and parish contributions. Assist with recording all transactions in Xero and reconcile bank statements.
  • Liturgical & Sacramental Support: Provide administrative support for parish liturgies, sacraments, and parish groups/ministries as required. Arrange supply priests during the Parish Priest's absence.
  • Parish Property & Supplies: Ensure parish property and facilities are in good working order, coordinating services and repairs when necessary. Order and maintain records of church and office supplies, including consumables (tea/coffee/stationery).
Requirements:
  • Valid Working with Children Check.
  • Current Police Check.
  • Valid Driver Licence.
  • Right to Work.
Benefits:
  • Onsite parking provided.
  • Secure, supportive working environment with responsive duress protocols.
  • A deeply meaningful role in a unique, city-based parish.

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