Senior Support Specialist

1 week ago

Melbourne, Victoria, Australia beBeeSupport Full time $90,000 - $120,000
Job Opportunity

Corporate Personal Assistants or Executive Assistants with extensive experience are sought after for a key role within our Health Insurance Domestic Retail Portfolio team. As the primary point of contact for the Director, you will ensure an efficient and organized working environment while overseeing operational requirements.

The selected candidate will provide high-level support to the Director, encompassing diary management, inbox coordination, meetings planning, and travel arrangements. They will also prepare presentations, agendas, and documents for the Executive/board level, arrange events, and facilitate communication with internal teams and external stakeholders.

Key responsibilities include:

  • Personal assistance to the Director: diary and inbox management, coordinating events and meetings, reviewing credit card transactions, booking travel, and approving purchase requisitions
  • Business operations: driving meeting agendas, developing guidelines for issue escalation, implementing continuous improvement processes, and ensuring materials are fit for purpose
  • Business communications: preparing presentations, spreadsheets, and executive/board papers in conjunction with the Director and leadership team, reviewing outgoing presentations for accuracy and alignment of messaging
  • Communications, culture, and engagement: collaborating with communications specialists to develop comms engagement strategies, establishing practices for communicating articles highlighting DRP contributions, and managing key content and messaging for all DRP comms

What We Offer

We strive to create a positive work-life balance, providing a healthy environment that supports employees' well-being. Benefits include reduced private health cover, study leave, volunteering opportunities, and a commitment to promoting from within.

Our organization fosters a welcoming atmosphere, embracing diversity and inclusivity. We celebrate employee success, provide career development initiatives, and offer a range of benefits and services through partnerships.

Requirements

To be successful in this role, you should have:

  • Extensive experience supporting senior executives or directors
  • Tertiary qualifications in business or related areas highly desirable
  • Excellent written and verbal communication skills, with attention to detail
  • Advanced Microsoft tool skills
  • High organizational skills, prioritizing work, forward thinking, and autonomy
  • Ability to work under pressure, coordinate multiple activities, and build relationships both internally and externally

Why Choose Us?

Our organization is dedicated to helping people live longer, healthier lives. We operate across Australia, New Zealand, and Hong Kong, supporting over 6.5 million customers through a range of health and care services.

  • Senior Support Specialist

    1 week ago

    Melbourne, Victoria, Australia beBeeTechnical Full time $150,000 - $170,000

    \Senior Support Specialist\The role of Senior Support Specialist is to provide expert-level support to various stakeholders within the Department's Families portfolio. This specialist will be responsible for implementing and managing support processes, ensuring timely communication with users, and driving problem prevention methods to improve service...

  • Support Worker

    1 week ago

    Melbourne, Victoria, Australia Care Specialist Full time

    Care Specialist is a Disability Service Provider and currently we are looking for a Support Worker around Launching Place, Victoria to work every Saturday for 4 hours. Client is Autistic and just needs Community Participation.**Job Type**: Casual**Salary**: $30.00 - $40.00 per hourSchedule:- Flexible hoursSupplemental pay types:- Penalty...

  • Senior Support Specialist

    7 days ago

    Melbourne, Victoria, Australia beBeeOrganizer Full time $90,000 - $120,000

    Senior Support Specialist OpportunityAn excellent chance to join a leading firm in Melbourne.This role involves supporting a senior partner of a busy litigation group, handling tasks such as:Preparing court documents for filingTyping and collating briefs for counselFormatting and amending documentsArranging meetings and conferencesDiary management and travel...

  • Senior Support Specialist

    2 weeks ago

    Melbourne, Victoria, Australia beBeeAdministrative Full time $70,000 - $95,000

    Senior Support SpecialistWe are seeking a highly organized and proactive Senior Support Specialist to join our team.This role involves providing essential administrative support, including diary management, email oversight, document administration, and coordination of meetings and teleconferences.Strong communication skills and a client-focused approach are...

  • Senior Scientific Support Specialist

    1 week ago

    Melbourne, Victoria, Australia beBeeScientific Full time $79,000 - $99,575

    Job Title: Senior Scientific Support SpecialistJob SummaryWe are seeking a highly skilled and experienced Senior Scientific Support Specialist to join our team. As a key member of our scientific support staff, you will provide technical expertise and support to our educational programs.

  • Senior Support Specialist

    1 week ago

    Melbourne, Victoria, Australia beBeeCare Full time $70,000 - $92,000

    Senior Support SpecialistWe are seeking a Senior Support Specialist to provide direct care and domestic assistance duties, as well as social support and transport as required for clients.Key Responsibilities:Ensure client rights and needs are incorporated in all aspects of care and daily livingWork within a multidisciplinary team to provide effective support...

  • Senior IT Support Specialist

    1 week ago

    Melbourne, Victoria, Australia beBeeIT Full time $90,000 - $120,000

    We are seeking a skilled professional to join our team as a Senior IT Support Specialist. This key role is part of our IT infrastructure and Operations division, working closely across the organization to deliver change that matters to customers and employees.Your ResponsibilitiesInvestigate and resolve technical issues on our Edge platform.Follow...

  • Specialist Support Worker

    7 days ago

    Melbourne, Victoria, Australia Darebin Support Services Full time

    **Position Summary**_The role of the Specialist Support Worker with Darebin Support Services is critical to providing an enhanced level of service for our complex clients. As a highly competent Specialist Support Worker you will be working 1:1 with participants with complex and dual disabilities, working together with their support team and therapists to...

  • Senior Customer Support Specialist

    4 days ago

    Melbourne, Victoria, Australia beBeeCustomerSupport Full time $79,188 - $91,409

    ">Senior Customer Support SpecialistWe're seeking a highly skilled Senior Customer Support Specialist to join our team. As a key member of our customer service department, you will be responsible for delivering exceptional support to our customers.Key Responsibilities:Provide training and coaching to junior support staff.Act as the primary point of contact...

  • Senior Support Specialist

    1 week ago

    Melbourne, Victoria, Australia beBeeSupport Full time $90,000 - $120,000

    Job Title: Senior Support SpecialistJob Summary:We are seeking a highly organized and skilled Executive Assistant to provide exceptional support to senior executives in a temporary assignment with possible extension. The ideal candidate will have previous experience supporting C-level executives and be proficient in diary and travel management, minute...