Senior Administrative Coordinator

15 hours ago

Leederville, Western Australia Orica Full time

About Orica

At Orica, it's the power of our people that drives change and shapes our future. With a rich history dating back to 1874, we have grown into a global leader in mining and civil blasting, boasting a diverse team of over 13,000 across the world.

We are shaping the future of mining through digital and automated technologies, embracing new ways of thinking, pioneering innovation and reimagining the way we work.

About the Role

We are seeking an experienced, innovative and energetic Senior Administrative Coordinator - Field Support to join our fantastic team at our West Leederville offices. This role will operate Monday to Friday, providing administrative support to our operations.

Our Administrators play a crucial role in our business, serving as a point of contact and link between employees, internal departments, and external parties, including vendors, lenders, and customers. They handle clerical and administrative duties, analyze and improve office processes and policies, and ensure that the office operates smoothly.

This is a reception-based administrative role where you will be working with critical business data, preparing reports and organizing travel and diaries for some of our friendly business stakeholders. You will also be in charge of greeting visitors and assisting employees with general queries.

Your ideas and input for improving our business and office processes will be warmly welcomed.

Key Responsibilities

  • Raising procurement requests in SAP for goods, services, leases and projects for all maintained sites, including work orders materials supply.
  • Processing invoices and service entry sheets for raised purchase orders via the 4S inbox portal.
  • Greeting visitors, answering incoming phone calls and delivering world-class service to our customers.
  • Receiving, sorting and distributing internal and external mail and courier items.
  • Overseeing general office management operations and performing ad-hoc administrative duties.
  • Ensuring that the office is well-maintained, organized, and secure.
  • Making freight bookings via the Cora Freight Portal.
  • Raising new vendor requests, assisting with queries related to orders/invoices and payments.
  • Working within a high-traffic shared inbox.
  • Coordinating domestic and international travel, including flight, hotel and car rental reservations.

What You Will Bring

  • 5+ years of experience with administrative and clerical procedures.
  • A polite, courteous and professional nature.
  • Experience with diary management and organizing travel.
  • Exceptional written and verbal communication skills.
  • Advanced computing skills including Microsoft Excel and SAP.
  • High attention to detail, proactive and creative problem-solving skills.

What We Offer

As part of a truly global company, you will have the ability to grow and learn in a diverse, collaborative culture. We foster relationships and learning through connected global and local teams, promote flexible and diverse career paths and support the development of your knowledge and skills.

You will be paid a competitive salary of AU$80,000 per annum, plus benefits.

We Respect and Value All

Orica promotes and fosters a culture of inclusion and Equal Opportunity Employment everywhere we operate. We treat our people and applicants with fairness, dignity, and respect, getting the best of everyone's contributions.

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