Events Coordinator

1 week ago

Sydney, New South Wales, Australia beBeeEvent Full time $65,000 - $75,000
Job Title:

Weddings & Social Events Coordinator

\Job Description:

Oaks Cypress Lakes Resort is a simply breathtaking wedding venue and conference center. As our Weddings & Social Events Coordinator, you will have the opportunity to work with clients from around the world, planning and executing events that exceed their expectations.

\Key Responsibilities:\
  • \
  • Build and maintain positive client relationships\
  • Guide clients through sales enquiries and convert enquiries into events\
  • Prepare professional event proposals\
  • Host site walkthroughs and event preparation meetings\
  • Prepare, manage and facilitate event activities\
  • Liaise with internal departments to ensure event specifications are implemented\
  • Follow up with clients post event\
  • Meet with clients to discuss event details and make recommendations\
  • Collaborate with external vendors to deliver exceptional events\
  • Develop and implement new business strategies to increase revenue and growth\
  • Maintain accurate records of client communications and event details\
  • Attend conferences, workshops and training sessions to stay up-to-date on industry trends and best practices\
  • Participate in cross-functional teams to achieve business objectives\
  • Perform other duties as required\
  • Contribute to a positive and inclusive team environment\
  • Work effectively with colleagues to achieve shared goals\
  • Communicate effectively with stakeholders at all levels\
  • Proactively seek out opportunities for personal and professional growth\
  • Continuously evaluate and improve processes and procedures\
  • Monitor and report on key performance indicators (KPIs)\
  • Stay organized and manage competing priorities to meet deadlines\
  • Maintain confidentiality when dealing with sensitive information\
  • Represent the company in a professional manner at all times\
  • Ensure compliance with company policies and procedures\
  • Actively participate in continuous quality improvement initiatives\
  • Make decisions based on data-driven insights and market trends\
  • Take ownership of actions and results\
  • Develop and implement contingency plans to mitigate risks\
  • Manage multiple projects simultaneously while maintaining high-quality results\
  • Identify areas for process improvements and implement changes\
  • Provide support to colleagues as needed\
  • Implement solutions to complex problems using creative thinking\
  • Facilitate effective communication among team members\
  • Develop and execute event budgets and financial plans\
  • Coordinate logistics for events, including catering, decor, and equipment rentals\
  • Collaborate with designers to create visually appealing event layouts and graphics\
  • Plan and coordinate special events, such as weddings, birthday parties, and corporate functions\
  • Cooperate with various departments to ensure seamless execution of events\
  • Effectively handle last-minute requests and changes from clients\
  • Maintain up-to-date knowledge of industry trends and developments\
  • Stays current with local laws and regulations related to events and hospitality\
  • Supports regional managers in driving business growth and achieving set targets\
  • Coordinates off-site meetings, retreats, or seminars\
  • Helps with budgeting and forecasting for future events\
  • Provides input to the development of long-term strategic plans\
  • Acts as a resource for staff members seeking guidance on event-related matters\
  • Responsible for delivering excellent customer service and building strong relationships with clients\
  • Will also be responsible for maintaining good housekeeping standards within the resort.

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