Senior Contract Administrator
6 days ago
We are seeking a highly skilled and experienced Senior Contract Administrator to join our team at Kapitol Group, Victoria's second largest privately owned construction company.
The successful candidate will have a strong background in contract administration, with a proven track record of delivering high-quality results in a fast-paced construction environment.
Key Responsibilities- Assist with the procurement of materials across various projects, including delivery to site
- Draft subcontract documentation, ensuring compliance with industry standards and company policies
- Review, develop and administer trade packages scope of work before calling for tenders, ensuring accuracy and attention to detail
- Assess quotes, negotiate, and provide tender price comparisons and recommendations, utilizing strong analytical and communication skills
- Respond to on-site requests from site teams, providing timely and effective support
- Obtain and assess trade variations, and assist with the preparation of head contract variation submission, ensuring seamless project execution
- Provide regular letting and vetting updates to the Project Manager, ensuring transparency and open communication
- Manage client and subcontractor RFIs from site, resolving issues efficiently and effectively
- Head Contract & Subcontract administration, ensuring compliance with company policies and industry standards
- Manage and track project expenditure and prepare a monthly report, providing valuable insights for project stakeholders
- Programme and system management, including reviews for compliance, accuracy, efficiency, and improvements, to ensure optimal project outcomes
- Determine supply costs from new and existing suppliers, leveraging industry knowledge and expertise
- Data entry and general administration, maintaining accurate and up-to-date records
- Assist in upskilling Project Managers on commercial aspects of a project, sharing knowledge and expertise
- Mentor Contract Administrators, Graduates, Cadets, and new starters, providing guidance and support
- A genuine passion for the construction industry, with a strong understanding of its complexities and challenges
- Tertiary qualified in Construction Management or a related discipline, with a solid foundation in contract administration principles
- 7+ years of contract administration experience, ideally in a Tier 1 or Tier 2 environment, with a proven track record of delivering high-quality results
- Experience in a contract administration role on multiple $50M+ projects, with a strong understanding of project management principles
- Experience mentoring and coaching junior team members, with a focus on developing their skills and expertise
- JOBPAC experience preferred, as well as proficiency across MS Suite, with a strong understanding of industry-standard software
- Agile thinking and ability to identify opportunities, with a focus on continuous improvement and innovation
- Confidence and demonstrated capability in negotiation, with a strong understanding of industry-standard contracts and agreements
- Strong communication skills and ability to convey complex issues with clarity and ease, with a focus on building strong relationships with stakeholders
- A meticulous eye for detail and outstanding record-keeping skills, with a focus on maintaining accurate and up-to-date records
- Ability to work well both in autonomously and team environments, with a commitment to organisational success and a focus on delivering high-quality results
- A 5-day work week, with a healthy work-life balance and opportunities for career development and growth
- Investment in training and development, with a focus on building the skills and expertise of our team members
- Free health assessments for all staff, with a focus on promoting a healthy and safe working environment
- Paid parental leave for both primary and secondary caregivers, with a focus on supporting our team members through life's challenges
- Fast-tracked career development opportunities, with a focus on building the skills and expertise of our team members
- Industry-leading internal communication channels, with a focus on building strong relationships and promoting a culture of collaboration and innovation
Kapitol Group values diversity and aims to build an inclusive environment that champions, embraces and respects differences. We support and encourage applications from Aboriginal and Torres Strait Islander people, and people of all abilities, life stages, cultures, faiths, sexual orientation, and genders.
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