Executive Assistant to Senior Leadership

7 days ago

Canberra, ACT, Australia APS Full time

Are you a highly motivated and organised individual looking for a challenging role?

We are seeking an Executive Assistant to provide support to members of the Department of Defence's senior leadership team.

The successful candidate will manage the office of either an SES Band 1 / One Star Officer or an SES Band 2 / Two Star Officer, including calendar management, preparation of correspondence, organising meetings, arranging travel, coordinating briefing packs and managing office systems and records using Microsoft Office, Objective (the Department's document management system) and Financial Management Systems.

This is a unique opportunity to work in a fast-paced environment with a high level of autonomy, where you will be responsible for providing administrative and operational support to your respective Branches and Divisions.

Please note that this is a rolling-recruitment process, with suitability assessments conducted regularly. If you are successful, you will be placed in a merit pool and notified as positions become available.

Throughout the year, Defence may contact you to reconfirm your interest and provide any relevant information. We kindly request that you let us know if your circumstances change and you no longer wish to remain in the merit pool.

About the Role

This is an exciting opportunity to join the Department of Defence and contribute to its strategic direction. As an Executive Assistant, you will play a key role in supporting the Senior Leadership Group and will have the opportunity to develop your skills and experience in a dynamic and challenging environment.

Key Responsibilities

  • Manage the office of an SES Band 1 / One Star Officer or an SES Band 2 / Two Star Officer
  • Provide administrative and operational support to your respective Branches and Divisions
  • Coordinate calendar management, preparation of correspondence, organising meetings, arranging travel, and managing office systems and records
  • Use Microsoft Office, Objective, and Financial Management Systems to perform tasks

Requirements

  • Highly motivated and organised individual
  • Ability to work independently and collaboratively in a fast-paced environment
  • Excellent communication and interpersonal skills
  • Strong attention to detail and ability to manage competing priorities
  • Ability to exercise flexibility and resilience in a dynamic environment

What We Offer

We offer a competitive salary range of $76,277 - $89,654 (plus Super), as well as opportunities for professional development and growth. Our ideal candidate will be a self-aware, positive, and considerate individual who is able to demonstrate consideration and respect for a diversity of ideas and perspectives.

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