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Administrative Coordinator

1 month ago

Perth, Western Australia Knight Frank Full time

About Knight Frank

We are a global property powerhouse dedicated to providing our clients the best advice across commercial and residential property transactional and advisory services.

Our Purpose

We empower and encourage our people to think differently about how we can make a positive impact as a firm.

What We Offer

  • Competitive Salary:$85,000 - $110,000 per annum (dependent on experience)
  • Career development opportunities such as internal and external mentoring, leadership education training, and study leave to focus on your personal growth.
  • A generous 16-week parental scheme plus superannuation for a full 12 months
  • Birthday leave
  • Swap around a public holiday for a cultural swap day
  • Two Wellness Days to allow you to focus on your own physical and or mental wellbeing
  • A workplace where you can access 2 weeks additional leave each year so you can take that extra break with family or friends
  • We applaud your need to give back to the community and give you 2 paid volunteer days each year to support one of our-affiliated charities
  • Our reward platform "The Vault" which gives you access to a great range of discounts at popular retailers and supermarkets as well as lifestyle benefits and corporate discounts
  • Because life can throw the unexpected at us, we help subsidise private health insurance excess, if you or an immediate family member requires hospitalisation

The Role

We have an exciting opportunity for a proactive and experienced Department Coordinator to contribute to the success of our Office Leasing team in Perth. Highly organised and dedicated, you will provide administrative support to a team of professionals who are driven to get the best results each day.

Key Responsibilities

  • Preparing and managing Leasing campaigns from start to finish (including organising marketing quotes, creating & booking applicable advertising, etc.)
  • Design and implementation of E-marketing processes, and coordination of mailouts
  • Draft, review and prepare correspondence, presentations and other documentation
  • Managing the Client Relationship Management database
  • Preparing property submissions (including designing and formatting etc.), proposals, e-brochures and other marketing collateral (LinkedIn, signboards and newspaper ads etc) using InDesign, Express and company-branded templates in MS Word, Excel and PowerPoint
  • Receipting deposits received and organising transfers of monies with the Trust accounts department
  • Coordinate team meetings and events including circulating invitations, preparing agendas, and taking minutes
  • General administrative support to the team including reception cover
  • Preparing invoices, expense claims and assisting with department budgeting

Requirements

We are looking for someone with a flexible attitude, resilience, and strong organisational skills. You should be comfortable managing multiple deadlines and contributing to the success of the team.

To be successful in this position, you must demonstrate experience in a similar role, preferably in the property industry. Your skills and attributes should include:

  • Intermediate to Advanced MS Office
  • Intermediate to Advanced Adobe InDesign
  • Strong written and verbal communication skills
  • Self-directed and the ability to take ownership of your work
  • Strong attention to detail;
  • Client-focused and responsive