Strategic Operations Coordinator
4 days ago
Are you an organised and proactive professional seeking a challenging role in natural resource management?
The Resources Hub is a dynamic organisation dedicated to fostering collaboration among pastoralists, government, industry, and Indigenous communities in the Western Australian outback.
We manage the natural resources of 85% of Western Australia, focusing on developing programs that preserve biodiversity, protect habitats of threatened species, and enhance land management practices.
Role Overview:
We are seeking a skilled Strategic Operations Coordinator to support our CEO and senior-level managers. This role involves a variety of administrative tasks essential for the smooth operation of our organisation.
The ideal candidate will thrive in a fast-paced environment, demonstrating excellent time management and the ability to work independently.
Key Responsibilities:
- Manage MYOB software and accounts
- Oversee various software platforms including SharePoint, Teams, and DocuSign
- Facilitate HR functions such as inductions and onboarding as directed by the CFO
- Provide legal assistance as directed by the CEO
- Write and manage processes and procedures
- Enhance efficiencies in the document control system
- Perform secretarial duties as required by the Company Secretary
- Act as the point of contact among executives, employees, clients, and external partners
- Manage board processes, meetings, governance, and secretarial duties, including minute-taking and agenda structuring
- Update actions from meetings and maintain governance registers
- Ensure timely and accurate information flow
- Organise executives' calendars and set up meetings
- Arrange travel and accommodation
- Maintain office supply inventory
- Coordinate staff and board events
- Format internal and external communications, including memos, emails, presentations, and reports
- Screen phone calls and distribute correspondence
- Assist board members and related organisations as directed
- Support the team with PowerPoint presentations and document formatting
Requirements:
- Proven experience as an Administration Manager, Executive Assistant, Personal Assistant, or in a similar role
- Strong knowledge of MS Office 365 applications, including SharePoint and Teams
- Exceptional organisational and time management skills
- Excellent verbal and written communication abilities
- Experience with MYOB software and accounts
Benefits:
- Location: Mount Pleasant, Western Australia
- Salary: $90,000 - $100,000 base + superannuation
- Leave: Four (4) weeks annual leave
- Contract: No fixed-term contract
If you are ready to contribute to meaningful initiatives in natural resource management while supporting a dedicated team, we invite you to apply for this exciting opportunity.
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