Strategic Operations Coordinator

4 days ago


Perth, Western Australia The Resources Hub Full time

Are you an organised and proactive professional seeking a challenging role in natural resource management?

The Resources Hub is a dynamic organisation dedicated to fostering collaboration among pastoralists, government, industry, and Indigenous communities in the Western Australian outback.

We manage the natural resources of 85% of Western Australia, focusing on developing programs that preserve biodiversity, protect habitats of threatened species, and enhance land management practices.

Role Overview:

We are seeking a skilled Strategic Operations Coordinator to support our CEO and senior-level managers. This role involves a variety of administrative tasks essential for the smooth operation of our organisation.

The ideal candidate will thrive in a fast-paced environment, demonstrating excellent time management and the ability to work independently.

Key Responsibilities:

  • Manage MYOB software and accounts
  • Oversee various software platforms including SharePoint, Teams, and DocuSign
  • Facilitate HR functions such as inductions and onboarding as directed by the CFO
  • Provide legal assistance as directed by the CEO
  • Write and manage processes and procedures
  • Enhance efficiencies in the document control system
  • Perform secretarial duties as required by the Company Secretary
  • Act as the point of contact among executives, employees, clients, and external partners
  • Manage board processes, meetings, governance, and secretarial duties, including minute-taking and agenda structuring
  • Update actions from meetings and maintain governance registers
  • Ensure timely and accurate information flow
  • Organise executives' calendars and set up meetings
  • Arrange travel and accommodation
  • Maintain office supply inventory
  • Coordinate staff and board events
  • Format internal and external communications, including memos, emails, presentations, and reports
  • Screen phone calls and distribute correspondence
  • Assist board members and related organisations as directed
  • Support the team with PowerPoint presentations and document formatting

Requirements:

  • Proven experience as an Administration Manager, Executive Assistant, Personal Assistant, or in a similar role
  • Strong knowledge of MS Office 365 applications, including SharePoint and Teams
  • Exceptional organisational and time management skills
  • Excellent verbal and written communication abilities
  • Experience with MYOB software and accounts

Benefits:

  • Location: Mount Pleasant, Western Australia
  • Salary: $90,000 - $100,000 base + superannuation
  • Leave: Four (4) weeks annual leave
  • Contract: No fixed-term contract

If you are ready to contribute to meaningful initiatives in natural resource management while supporting a dedicated team, we invite you to apply for this exciting opportunity.



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