
Regional Operations Coordinator
2 weeks ago
Job Title: Executive Services Officer
">About the RoleThe role of Executive Services Officer is a vital part of ensuring the smooth operation of our regional office.
As an Executive Services Officer, you will be responsible for providing administrative support to Senior Officers, and assisting with scheduling appointments, maintaining diaries, taking minutes of meetings, coordinating travel and accommodation, and performing various other tasks.
- Scheduling appointments and maintaining diaries, receiving and assisting visitors, identifying client needs and redirecting telephone calls.
- Taking minutes of meetings and distributing them to attendees, coordinating room bookings, functions and events, and organizing conferences.
- Coordinating and organizing travel and accommodation.
- Providing advice on office procedures, producing advanced desktop published documents, and using spreadsheets and databases.
- Undertaking work across a range of regional services activities, including administration of ordering and payment procedures.
- Assisting in the preparation of communication material, spreadsheets, reports, submissions, and correspondence.
- Maintaining an efficient filing system and monitoring the flow of correspondence.
- Coordinating records management activities and maintaining high-level ICT skills.
- Liaising with officers, schools, government agencies, educational institutions, and community representatives.
Please refer to the attached role description for the full list of responsibilities and mandatory requirements.
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