Administrative Coordinator

6 days ago

Sydney, New South Wales, Australia NDY Management Pty Limited Full time
About the Role

We are seeking a highly organized and detail-oriented Administrative Coordinator to join our Sydney team. As a key member of our administration team, you will provide exceptional support to our clients, engineering staff, and project leaders.

Key Responsibilities
  • Manage the front desk, greet clients and employees, and handle incoming calls in a timely and professional manner.
  • Perform reception duties, including managing office supplies, catering, and meeting rooms, as well as coordinating office maintenance and mail distribution.
  • Provide timely and accurate administrative support, including data entry, document preparation, and distribution.
  • Assist project leaders with end-to-end project administration, ensuring seamless project delivery.
  • Generate, format, and distribute documents to meet operational and project timelines.
  • Provide professional and confidential administrative services, including preparing fee letters, reports, and spreadsheets.
  • Manage documentation in accordance with NDY's system and process requirements.
  • Collect, collate, and distribute documents both internally and externally.
Requirements

To be successful in this role, you will have previous experience working in a similar administrative or project coordination role, preferably in an engineering consulting or construction services environment. You will possess strong communication skills, with the ability to maintain professional interactions with various stakeholders.

A high level of verbal and written communication skills is required, as well as a positive and proactive attitude. You will have advanced working knowledge of the Microsoft Office suite of applications and fast and accurate typing skills.

About NDY

NDY Management Pty Limited is a leading firm of consulting engineers with a global presence. We work collaboratively with clients and design professionals on iconic projects in diverse and challenging fields. As a member of our team, you will have opportunities to work on exciting projects and develop your skills and career.

We recognize, value, and support talent, providing a dynamic and inclusive work environment. Our people are the key to our success, and we strive to create a culture that inspires creativity, innovation, and collaboration.

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