Project Coordination Specialist

2 days ago

Sydney, New South Wales, Australia Boston Consulting Group Full time
ROLE OVERVIEW

We are seeking a highly skilled Project Management Specialist to join our Global Design Studios team. The successful candidate will be responsible for leading design project coordination for the ANZ region, managing daily workflows for ANZ, and collaborating with a dedicated team in India.

KEY RESPONSIBILITIES
  • Coordinate and manage internal and external design resources, monitor timelines, and ensure project milestones and iterations are completed accurately and on schedule.
  • Facilitate the production process, including organizing print services and supporting behind-the-scenes aspects of filming projects to produce high-quality video outputs.
  • Act as a liaison between clients and design teams, setting up Trello boards, Slack channels, and managing project communications.
  • Maintain client satisfaction by balancing expectations with design timelines and requirements, providing clear briefs, and ensuring the design team has sufficient time and resources.
  • Send quotes, check timesheets, and handle additional administrative tasks in close collaboration with ANZ creative leaders and the APAC Operations Manager.
  • Coordinate and schedule essential meetings, including client discussions and project scoping calls, to keep all stakeholders aligned and ensure projects stay on track.
REQUIREMENTS
  • A bachelor's degree in graphic design, project management, marketing, or a related field, with a solid foundation in design principles and project execution.
  • 2-4 years of experience in a professional services environment, ideally in a design agency, start-up, or similar setting, with a track record of successfully managing complex projects.
  • A meticulous approach to work, characterized by accuracy, attention to detail, and a commitment to high-quality deliverables.
  • Excellent interpersonal skills, allowing you to build relationships with senior leaders, peers, and global team members, and to work effectively across different time zones and cultures.
  • Proven project management experience, including the use of relevant tools like Jira, Confluence, and Trello, as well as methodologies that enable seamless cross-functional collaboration.
  • Extensive knowledge in design production processes, including print, digital, video, and presentations, with an ability to coordinate resources and maintain quality standards.
  • Proficiency in English, with strong written and verbal communication skills to facilitate smooth client and team interactions.
TEAM DYNAMICS

You'll join a dedicated team of over 450 creative professionals who specialize in areas such as video production, digital and interactive design, content creation, and more. Together, you'll deliver innovative design solutions that drive impact for both BCG clients and internal teams, ensuring every project achieves its potential through creative, audience-centric approaches.

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