Project Support Specialist

5 days ago

Sydney, New South Wales, Australia KBR Full time

About the Role:

We are seeking a highly organized and detail-oriented Project Support Specialist to join our team at KBR. As a Project Support Specialist, you will play a critical role in ensuring the timely and accurate establishment of project documentation, and execution and delivery of projects to completion.

Key Responsibilities:

  • Provide designated administrative and coordination support to project managers, including managing day-to-day operations of Maritime IWP Projects.
  • Create and manage end-to-end schedules at project and/or program level, ensuring they are fit for purpose and meet project requirements.
  • Assist project managers in creating and maintaining project schedules that can roll into work stream and program schedules.
  • Coordinate project schedules, tasks, meeting updates, and efficient distribution of reports.
  • Track progress of plans with project managers and report to key stakeholders on status and progress.
  • Coordinate and/or support project meetings, including composition and distribution of agendas, minutes, and action items, organization of resources, and other ad hoc requirements.
  • Organize, review, and coordinate project documentation within data management systems.
  • Support preparation and management of project, management, and customer reports, including review packs, and weekly, monthly, and quarterly status reports.

Requirements:

  • Defence Security Clearance - Baseline (or higher).
  • Appropriately qualified in and experienced in scheduling techniques and the tools MS Project.
  • Well-developed understanding of project management principles, including scheduling, tracking, and status reporting.
  • 2 years (minimum) relevant experience in a similar coordination and administration role within a project-driven, technology/engineering-oriented environment.
  • High-level interpersonal skills and a demonstrated ability to manage and coordinate multiple tasks effectively and efficiently.
  • Proven ability to work in a high-tempo environment and complete work on time and with accuracy, coupled with excellent written and oral communication skills.
  • Proficiency with Microsoft Office suite of products and an aptitude to learn and apply alternate software packages; ability to analyze and disseminate data in reports.
  • Experience in a Defence-related industry is desirable.

What We Offer:

  • A workplace culture certified as a Great Place To Work.
  • Flexible working.
  • Competitive salary (including annual reviews).
  • Paid parental leave.
  • Income protection.
  • Corporate rewards.
  • Salary packaging/Novated leasing.
  • Employee stock purchase plans.
  • Flu shots, skin checks, and discounted private health insurance.
  • Career development: Online learning, mentorship, and career pathways.

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