Financial Operations Specialist

The Accounts Payable Specialist will perform full-cycle Accounts Payable, process the weekly payment disbursement and other AP tasks.

• Perform full-cycle Accounts Payable, including validating charges, 3-way matching, reviewing invoices for appropriate documentation, obtaining approval, and verifying proper GL coding.
• Process the weekly payment disbursements, i.e., the check runs, vendor ACH, and wire payments.
• Manage the month-end close processes around payables and accruals.
• Verify approvals on all vendor documentation.
• Scan vendor documentation into electronic workflow.
• Ownership of the vendor master file, including adding new vendors, updating vendor records, and other related tasks.
• Help with supporting information requested in conjunction with the audit.
• Provide ad-hoc analysis of expenses as needed.
• Co-administrator for the expense reimbursement platform, including training, reporting, and problem resolution.
• Manage and monitor the AP email inbox to ensure timely processing of invoices.
• Respond to vendor or employee inquiries to reconcile account statements, resolve payment processing issues, discrepancies, or any other related transactions in a timely manner.
• Review company credit card reconciliations and record charges.
• Perform administrative and other duties as assigned.
• Assist with providing information needed for contract renewals.
• Co-administrator for the travel platform, including employee setup, changing user access, approving travel requests, and reporting.
• Assisting with purchasing.

COMPETENCIES:

• Diversity - Demonstrates knowledge of EEO policy; shows respect and sensitivity for cultural differences; educates others on the value of diversity; promotes a harassment-free environment; builds a diverse workforce.
• Ethics - Treats people with respect; keeps commitments; inspires the trust of others; works with integrity and ethically; upholds organizational values.
• Adaptability - Adapts to changes in the work environment; manages competing demands; changes approach or method to best fit the situation; able to deal with frequent change, delays, or unexpected events.
• Attendance/Punctuality - Is consistently at work and on time; ensures work responsibilities are covered when absent; arrives at meetings and appointments on time.
• Customer Service - Manages difficult or emotional customer situations; responds promptly to customer needs; solicits customer feedback to improve service; responds to requests for service and assistance; meets commitments.
• Dependability - Follows instructions, responds to management direction; takes responsibility for own actions; keeps commitments; commits to long hours of work when necessary to reach goals; completes tasks on time or notifies appropriate person with an alternate plan.
• Interpersonal Skills - Focuses on solving conflict, not blaming; maintains confidentiality; listens to others without interrupting; keeps emotions under control; remains open to others' ideas and tries new things.
• Oral Communication - Speaks clearly and persuasively in positive or negative situations; listens and gets clarification; responds well to questions; demonstrates group presentation skills; participates in meetings.
• Organizational Support - Follows policies and procedures; completes administrative tasks correctly and on time; supports organization's goals and values; benefits organization through outside activities; supports affirmative action and respects diversity.
• Professionalism - Approaches others in a tactful manner; reacts well under pressure; treats others with respect and consideration regardless of their status or position; accepts responsibility for own actions; follows through on commitments.
• Quality - Demonstrates accuracy and thoroughness; looks for ways to improve and promote quality; applies feedback to improve performance; monitors own work to ensure quality.
• Safety and Security - Observes safety and security procedures; determines appropriate action beyond guidelines; reports potentially unsafe conditions; uses equipment and materials properly.
• Teamwork - Balances team and individual responsibilities; exhibits objectivity and openness to others' views; gives and welcomes feedback; contributes to building a positive team spirit; puts success of team above own interests; able to build morale and group commitments to goals and objectives; supports everyone's efforts to succeed.
• Written Communication - Writes clearly and informatively; edits work for spelling and grammar; varies writing style to meet needs; presents numerical data effectively; able to read and interpret written information.

• Competitive pay structure
• Matching 401(k) with immediate vesting
• Medical, dental, vision, life, & short-term disability insurance

We are an equal opportunity employer committed to promoting diversity and inclusion in the workplace. We welcome applications from qualified candidates who share our values and are passionate about delivering exceptional results.