Document Management Specialist

3 days ago

Wollongong, New South Wales, Australia BESIX Watpac Full time
Job Description

BESIX Watpac is a leading Australian construction company seeking an experienced Document Management Specialist to join our NSW team in the Illawara region.

This is a fantastic opportunity to work on a health project in a collaborative team environment, managing the document management system (Aconex) and ensuring compliance with company policies and procedures.

Key Responsibilities:

  • Drive Safety and Compliance: Proactively promote company safety policies, practices, and procedures to ensure a safe workplace at all times.
  • Ensure Compliance: Verify adherence to the Company Quality, Occupational Health & Safety, and Environmental Policies and procedures.
  • Provide Administrative Support: Offer general project administration support to the team as required.
  • Document Management: Manage all incoming and outgoing documents, logging, distribution, filing, and archiving of documents and drawings received. Maintain registers, including materials registers, drawing registers, and files.
  • Project Documentation: Control all project documentation using industry-standard systems. Assist with QA coordination and document control, ensuring records are kept and administered in accordance with the project QA plan.
  • Reporting: Prepare monthly and other reports as required.

Requirements:

  • Experience: Previous experience within the building and construction industry or a similar industry.
  • Administrative Skills: Competency in basic administrative and secretarial skills, including preparation of general correspondence, filing, and document control, minute taking, and office management.
  • Technical Skills: Intermediate level of MSWord, MSExcel, MSOutlook, and ability and willingness to learn new software packages as required.
  • Organizational Skills: High level of organisational and time management skills and demonstrated attention to detail.
  • Communication Skills: Ability to work effectively and co-operatively within a team environment and demonstrate a positive approach and outlook in the workplace.
  • Relationship Building: Ability to communicate, influence, and build effective relationships at all levels of the business.
  • Results-Oriented: Demonstrated ability to deliver results in a high-pressure environment.

Benefits:

  • Flexible Work Arrangements: Enjoy flexible work arrangements to balance work and personal commitments.
  • Awards and Recognition: Participate in an Awards and Recognition Program, rewarding employees who bring our values to life.
  • Wellbeing Program: Access to a wellbeing program, including annual skin checks and flu vaccinations.
  • Corporate Discounts: Enjoy corporate discounts to gym memberships, meal subscriptions, and more.
  • Social Events: Participate in social events and Family Days.

About BESIX Watpac:

BESIX Watpac is committed to fostering a workplace where everyone is valued, supported, and respected. We embrace all ages, gender, ethnicity, religion, sexual orientation, education, and appearance, creating a safe, empowered, and motivated work environment.

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