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Document Management Specialist
2 months ago
BESIX Watpac is a leading Australian construction company seeking an experienced Document Management Specialist to join our NSW team. As a key member of our collaborative team, you will be responsible for managing our document management system (Aconex) on a health project.
Key Responsibilities:
- Drive Safety and Compliance: Proactively promote company safety policies, practices, and procedures to ensure a safe workplace at all times, in compliance with OH&S legislative requirements.
- Ensure Quality and Compliance: Ensure adherence to the Company Quality, Occupational Health & Safety, and Environmental Policies and procedures.
- Provide Administrative Support: Offer general project administration support to the team as required.
- Manage Documents: Control all incoming and outgoing documents, logging, distribution, filing, and archiving of documents and drawings received. Maintain registers, including materials registers, drawing registers, and files.
- Coordinate QA and Document Control: Assist with QA coordination and document control, ensuring records are kept and administered in accordance with the project QA plan.
- Prepare Reports: Prepare monthly and other reports as required.
Requirements:
- Industry Experience: Previous experience within the building and construction industry or a similar industry.
- Administrative Skills: Competency in basic administrative and secretarial skills, including preparation of general correspondence, filing, and document control, minute taking, and office management.
- Software Proficiency: Intermediate level of MSWord, MSExcel, MSOutlook, and ability and willingness to learn new software packages as required.
- Organizational Skills: High level of organisational and time management skills and demonstrated attention to detail.
- Teamwork and Communication: Ability to work effectively and co-operatively within a team environment and demonstrate a positive approach and outlook in the workplace.
- Relationship Building: Ability to communicate, influence, and build effective relationships at all levels of the business.
- Results-Oriented: Demonstrated ability to deliver results in a high-pressure environment.
Benefits:
- Flexible Work Arrangements: Flexible work arrangements to balance work and personal commitments.
- Awards and Recognition: Awards and Recognition Program, rewarding employees who bring our values to life.
- Wellbeing Program: Access to a wellbeing program including annual skin checks and flu vaccinations.
- Corporate Discounts: Corporate discounts to gym memberships, meal subscriptions, and more.
- Social Events: Social events and Family Days.
About BESIX Watpac:
BESIX Watpac is committed to fostering a workplace where everyone is valued, supported, and respected. We embrace all ages, gender, ethnicity, religion, sexual orientation, education, and appearance, creating a safe, empowered, and motivated work environment. If you're excited about this role and believe you would be a great fit with BESIX Watpac, we encourage you to apply.
