Property Portfolio Coordinator

2 weeks ago

Chatswood, Australia beBeePortfolio Full time $811 - $87,482
Job Summary

We are seeking a Property Portfolio Coordinator to support the effective management of our leased property portfolio. This role ensures compliance with legal and operational requirements and offers an exciting opportunity to be part of a strategic team that plays a vital role in enabling community access to safe, well-managed and well-utilised public spaces.

About the Role

As a Property Portfolio Coordinator, you will:

  • Prioritise safety in all aspects of lease management
  • Oversee lease agreements, rental reviews, insurances, and debtor management
  • Conduct regular inspections of leased properties to ensure compliance with lease terms
  • Assist in developing and implementing leasing policies and maintaining accurate lease records
  • Prepare invoices and follow up on outstanding payments for outdoor dining licences and road reserve leases
  • Work with the Facility Services Administration Officer to ensure accurate on-charging of utilities to lessees
  • Provide support and guidance to stakeholders regarding lease management and compliance
Key ResponsibilitiesLease Management
  • Prioritise safety in all aspects of lease management
  • Oversee lease agreements, rental reviews, insurances, and debtor management
  • Conduct regular inspections of leased properties to ensure compliance with lease terms
Policy Development
  • Assist in developing and implementing leasing policies
  • Maintain accurate lease records
Customer Service
  • Provide support and guidance to stakeholders regarding lease management and compliance
RequirementsExperience
  • 3+ years' experience in property or lease management within a government or corporate environment
Skills and Qualifications
  • Sound knowledge of real estate laws, leasing practices, and regulatory requirements
  • Proficiency in Microsoft Office (Word, Excel, Outlook) and property management systems
Personal Qualities
  • Strong attention to detail and analytical skills in lease and contract management
  • Excellent written and verbal communication skills, including report writing
  • Ability to build positive relationships with lessees, stakeholders, and colleagues
  • Professional, organised, and customer-focused with strong teamwork and discretion
Desirable
  • Previous experience in local government or public sector property management
  • Experience using Technology One or similar systems
Benefits

This role offers an exciting opportunity to be part of a strategic team that plays a vital role in enabling community access to safe, well-managed and well-utilised public spaces.

The successful candidate will have access to ongoing training and development opportunities, as well as a stable and purposeful work environment.

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