Operations Management Specialist
22 hours ago
We are seeking an experienced Operations Management Specialist to join our team at Deakin University's Centre for Humanitarian Leadership.
About the RoleThe Coordinator, Operations will coordinate the delivery of operational services in the Centre, including human resources, finance, travel management, compliance with university processes, partnerships support, infrastructure, information management, and preparation of contracts for consultancy projects and other vendors.
This role requires strategic thinking, attention to detail, and the ability to manage several competing priorities simultaneously. The position works closely with stakeholders to deliver the best results for the local area and the broader university.
Key Responsibilities- Coordinate CHL's workforce requirements by liaising with Deakin's People and Culture team, CHL team members, Save the Children HR, and external stakeholders, including operational management of 60+ external consultants.
- Manage CHL's travel-related processes, ensuring compliance with Deakin policies and procedures. Support staff and consultants with travel arrangements and independently liaise with internal and external stakeholders to ensure smooth and efficient execution.
- Maintain CHL's external contracts and partnerships database, coordinating updates with Deakin and other stakeholders.
- Implement and maintain information management procedures for the Centre, delivering regular training and monitoring compliance across the team.
- Oversee procurement processes for CHL, ensuring compliance with Deakin's policies and working closely with internal stakeholders.
Deakin University is a cutting-edge public university in Victoria, revolutionising education with 61,000 students across five campuses: Melbourne Burwood, Geelong Waurn Ponds, Geelong Waterfront, Warrnambool, and our dynamic online Campus. We're proud to be a progressive and open-minded university, delivering the highest student satisfaction in Victoria and consistently ranked in the top 1% of the world's universities.
Salary and BenefitsThe salary range for this position is $101,858 - $112,156 per annum, plus 17% superannuation. We offer a range of benefits, including flexible work arrangements, professional development opportunities, and a supportive work environment.
RequirementsTo be successful in this role, you will need:
- A degree in business, commerce or arts with relevant work experience, or an equivalent combination of relevant experience and/or education/training preferred.
- Extensive experience in an administration coordination or management role, preferably within a tertiary institution, research institute, NGO or similar organisation managing operational functions and initiating and/or leading operational projects to deliver process efficiency.
- Experience with HR and operations processes, in a high volume and high-pressure diverse environment.
- Experience with university and/or NGO financial systems for financial management, including accounts payable and receivable.
- Experience with governance for a board/executive committee.
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