Administrative Event Support Specialist

1 day ago

Chatswood, Australia beBeeAdministration Full time $60,000 - $80,000

Event Operations Coordinator Role

We are seeking a detail-oriented Event Operations Coordinator to support our event delivery team on a contract basis.

This hybrid role offers the opportunity to work in Chatswood and contribute to the production of event/trade guides, coordination with exhibitors and visitors, and management of internal spreadsheets and logistics.

Key Responsibilities:

  • Coordinate event guide production, including schedules, briefs, and deadlines.
  • Serve as the primary point of contact for exhibitors and visitors, handling inquiries professionally.
  • Maintain internal spreadsheets, fulfillment trackers, and production schedules. Manage documentation and assist with onsite logistics.
  • Support freight coordination, pre-event material preparation, and communication with external contractors.
  • Collaborate with teams to ensure seamless event execution.

Requirements:

  • Strong customer service and communication skills (email, phone, and face-to-face).
  • Ability to manage multiple deadlines and collaborate across departments.
  • Intermediate Microsoft Office skills (Excel, Word, Outlook). Familiarity with Mail Merge is a plus.
  • Ability to follow processes and adapt to changing priorities.
  • Experience in events, administration, or customer service is highly desirable.

Benefits:

  • Gain valuable exposure to the fast-paced exhibition and trade event industry.
  • Join a friendly, inclusive team that values learning and collaboration.
  • Thrive in a multitasking, deadline-driven environment perfect for organized professionals.

Work Details:

  • Seniority level: Associate
  • Employment type: Contract
  • Job function: Administrative and Customer Service
  • Industries: Events Services and Human Resources Services

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