Administrative Coordinator

1 week ago

Melbourne, Victoria, Australia beBeeLogistics Full time $60,000 - $80,000

We are seeking an experienced Logistics Administrator to join our team in a dynamic environment.

About the Role

This is an excellent opportunity to work with a leading company, specialising in automatic lubrication systems for vehicles and machinery.

  • Responsibilities include daily scheduling of service, installation, and warranty work.
  • Coordinate field service technicians using a daily job planner.
  • Produce weekly forecasts for suppliers and confirmed work.
  • Liaise with contractors for service, installation, and warranty work on a day-to-day basis.
  • Process purchase orders to sales invoices, working closely with the finance team to ensure timely invoicing.
  • Process weekly timesheets for field service technicians ready for payroll.
  • Monitor and review technician performance and responsibilities.
  • Perform administrative duties as required by management.
Requirements

To succeed in this role, you will need:

  • Previous industry experience in Logistics, Supply Chain, or Manufacturing.
  • Strong organisational skills.
  • A positive attitude and flexibility to adapt to changing workloads.
  • Analytical and accuracy skills.
  • Effective time management and multitasking skills.
  • Excellent organisation and problem-solving skills.
  • The ability to work independently or in a small team, assisting other team members when required.
  • Exceptional communication skills, both written and verbal.
  • Strong computer skills, including proficiency in Outlook and MS-Office suite (Word, Excel, PowerPoint).

You will be part of an inclusive and supportive culture, gaining invaluable experience working for a reputable organisation.

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