Administrative Service Coordinator
2 days ago
The Private Consulting Suites is located at Mercy Hospital for Women. This role ensures a smooth operation of the office area to deliver excellent patient-centred customer service, producing high-quality communication and maintaining accurate records.
- Access relevant practice management software to manage appointments and doctor clinics.
- Meet and greet patients as the first point of contact, handling patient inquiries and requests.
- Answer phone calls in a timely manner, directing them to the appropriate team member or department.
- Provide administrative support to nominated doctors, including task management and reporting.
- Issue accounts correctly and process payments, providing receipts to patients as required.
- Reconcile daily banking, including EFTPOS transactions.
- Maintain stock levels of medical consumables in consulting rooms, notifying staff of any issues or changes.
- Liaise with internal and external parties, such as diagnostic services, Medicare, and Health Fund organisations, to resolve claims and requests.
- Support the team with opening and closing procedures, daily practice administration, and additional duties as requested.
- Ensure confidentiality in regards to patient care and all aspects of the Private Consulting Suites.
You'll bring resilience, compassion, and a strong work ethic to this role. With excellent time management, organisational, and communication skills, you'll adapt to changing situations and problem-solve effectively.
- A current Police Record Check and Working with Children Check are essential for this position.
As a dedicated employee of Mercy Health, you'll be part of a diverse and inclusive team committed to delivering exceptional patient care. With opportunities for growth and development, you'll contribute to shaping the future of healthcare in Australia.
-
Administrative Service Coordinator
1 week ago
Heidelberg, Victoria, Australia Mercy Hospitals Victoria Ltd Full timeAbout the OpportunityThe Private Consulting Suites at Mercy Hospital for Women requires an Administrative Service Coordinator to ensure the smooth operation of the office area and provide exceptional patient-centered customer service.This role involves managing practice management software, making appointments, and handling patient inquiries. The successful...
-
Heidelberg, Victoria, Australia Austin Health Full timeAustin Health is a leading healthcare provider in Melbourne, offering a range of tertiary health services, education, and research opportunities.As an Administrative Coordinator for the Language Services Department, you will play a crucial role in supporting patients with limited English proficiency or those who use sign language.Your primary...
-
Service Coordinator
1 month ago
Heidelberg, Victoria, Australia Aveo Full timeService Coordinator OpportunityAveo is seeking a dedicated Service Coordinator to join our team at Streeton Park Retirement Living in Heidelberg. As a key member of our community, you will provide exceptional support and coverage to our cafe and kitchen staff, ensuring a smooth lunch and dinner service. You will also provide general admin and concierge...
-
Heidelberg, Victoria, Australia Mercy Hospitals Victoria Ltd Full timeAt Mercy Hospitals Victoria Ltd, we're committed to delivering exceptional patient-centred care.About the OpportunityWe're seeking an experienced Administrative Officer to join our team as a Patient Care Coordinator at our Private Consulting Suites in Heidelberg.The successful candidate will be responsible for ensuring the smooth operation of the office...
-
Administrative Support Coordinator
2 weeks ago
Heidelberg, Victoria, Australia Mercy Hospitals Victoria Ltd Full timeAbout the OpportunityThe Administrative Officer role is a key part of our team at Mercy Health. This position is located at the Mercy Hospital for Women and is responsible for ensuring the smooth operation of the office area.As an Administrative Officer, you will be the first point of contact for patients and will provide administrative support to our...
-
Administrative Support Coordinator
2 weeks ago
Heidelberg, Victoria, Australia Mercy Hospitals Victoria Ltd Full timeAbout the RoleWe are seeking a highly skilled and compassionate Administrative Officer to join our team at Mercy Hospital for Women. This is an exciting opportunity to make a meaningful difference in people's lives while advancing your career.Job SummaryThe successful candidate will provide exceptional administrative support to our healthcare professionals,...
-
Administrative Support Coordinator
4 days ago
Heidelberg, Victoria, Australia Austin Health Full timeAbout UsAustin Health is a major provider of tertiary health services, health professional education, and research across three campuses in Melbourne.Job OverviewThis Administration Assistant position provides high-quality administrative support to the Director and Palliative Care unit within the Olivia Newton-John Cancer, Wellness and Research Centre.Key...
-
Heidelberg, Victoria, Australia Melbourne Polytechnic Full timeJob DescriptionMelbourne Polytechnic is seeking an experienced Administrative Support Manager to lead the Trade and Traineeship Unit. The successful candidate will be responsible for coordinating daily operations, supervising staff, and ensuring high customer service standards.Key ResponsibilitiesPrioritize and coordinate daily administrative activities,...
-
Administrative Assistant Store Coordinator
4 weeks ago
Heidelberg, Victoria, Australia Austin Health Full timeAustin Health is a leading provider of tertiary health services, health professional education, and research across three campuses in Melbourne. Our diverse and collaborative workforce is united by our goal to help people live healthy and fulfilled lives.About Food Service DepartmentThe Austin Health Food Services Department is an in-house service consisting...
-
Administrative Support Coordinator
6 days ago
Heidelberg, Victoria, Australia Mercy Hospitals Victoria Ltd Full timeAbout the OpportunityThe Private Consulting Suites at Mercy Hospital for Women is seeking an experienced Administrative Officer to provide exceptional support to our teams. In this role, you will be responsible for ensuring the smooth operation of the office area, delivering excellent patient-centred customer service and consistently producing high-quality...
-
Clinical Services Coordinator
4 days ago
Heidelberg, Victoria, Australia Austin Health Full timeAustin Health is a leading healthcare provider in Melbourne, seeking an experienced Clinical Services Coordinator to join our team.About the RoleThe Clinical Services Coordinator will work closely with our multidisciplinary team to provide high-quality care to patients and their families. As a key member of our team, you will be responsible for coordinating...
-
Ethics and Governance Coordinator
4 weeks ago
Heidelberg, Victoria, Australia Austin Health Full timeAbout the RoleThe Ethics submission and administrative coordinator is a newly established role in the team, responsible for coordinating ethics and governance applications, ongoing communications with the Discovery and Innovation Unit, and providing overall administrative support for clinical research operations within the service.A regular day will see...
-
Administrative Support Specialist
4 weeks ago
Heidelberg, Victoria, Australia Austin Health Full timeAbout Austin HealthAustin Health is a major provider of tertiary health services, health professional education, and research across three campuses in the Northeast of Melbourne and state-wide. We have a highly engaged, diverse, and collaborative workforce that is unified by our goal to help people live healthy and fulfilled lives.About the RoleWe are...
-
Office Administrator
14 hours ago
Heidelberg, Victoria, Australia Mercy Hospitals Victoria Ltd Full timeAbout the RoleAs an Administrative Officer with Mercy Hospitals Victoria Ltd, you will play a vital role in ensuring the smooth operation of our Private Consulting Suites. You will be the first point of contact for patients and their families, providing exceptional customer service while maintaining confidentiality.Your key responsibilities will include:...
-
Heidelberg, Victoria, Australia Austin Health Full timeAbout the RoleThe Ethics submission and administrative coordinator is a newly established role in the team, responsible for coordinating ethics and governance applications, ongoing communications with the Discovery and Innovation Unit, and providing overall administrative support for clinical research operations within the service.A regular day will see...
-
Senior Medical Staff Coordinator
1 month ago
Heidelberg, Victoria, Australia Austin Health Full timeAbout the RoleThe Senior Medical Staff Coordinator is responsible for overseeing and managing the units recruitment, credentialing, contracting and general queries.The position is a Full Time - Ongoing role40 hours per week with ADO'sKey ObjectivesThe key objectives for the SMS Coordinator include (but not limited to):Coordination and administration of...
-
Elective Services Coordination Specialist
5 days ago
Heidelberg, Victoria, Australia Austin Health Full timeAbout the OpportunityWe are seeking two experienced Administration Assistants to join our dynamic team at Surgery and Endoscopy Access, part of the Division of Surgery, Anaesthesia, and Procedural Medicine at Austin Health.Job SummaryThis is an exciting opportunity for full-time or part-time positions available (please specify your preference in your...
-
Administrative Support Specialist
4 weeks ago
Heidelberg, Victoria, Australia Berry Street Full timeAbout the RoleThe Berry Street organization is seeking an experienced administrative professional to join their team as a Support Coordinator - Family Violence Program. This role will involve providing high-quality administrative support to the specialist family violence program, located within The Orange Door.Key ResponsibilitiesProcess daily incoming L17...
-
Senior Medical Staff Coordinator
1 month ago
Heidelberg, Victoria, Australia Austin Health Full timeAbout the RoleThe Senior Medical Staff Coordinator is a key position within the Medical Workforce Unit at Austin Health, responsible for overseeing and managing the unit's recruitment, credentialing, contracting, and general queries.Key ResponsibilitiesCoordination and administration of employee lifecycle relating to Senior Medical staff recruitment,...
-
Administrative Officer
4 weeks ago
Heidelberg, Victoria, Australia Austin Health Full timeAbout the Role:We are seeking an Administrative Officer to join our team within the Adult and Older Adult Mental Health Service located at the Community Recovery Program at the Repat Campus and Preventative & Recovery Care in Law St Heidelberg.This is a front-facing customer service role engaging with our consumers, as well as providing administrative...
