Administrative Support Specialist

4 weeks ago


Heidelberg, Victoria, Australia Austin Health Full time

About Austin Health

Austin Health is a major provider of tertiary health services, health professional education, and research across three campuses in the Northeast of Melbourne and state-wide. We have a highly engaged, diverse, and collaborative workforce that is unified by our goal to help people live healthy and fulfilled lives.

About the Role

We are seeking an experienced Administration Coordinator to join our team in Surgery and Endoscopy Access. This team focuses on providing efficient and streamlined care for patients across our campuses. As an Administration Coordinator, you will play a crucial role in supporting the delivery of patient care and ensuring the smooth operation of our services.

Key Responsibilities

  • Providing effective phone support and acting as the main point of contact for Surgical and Endoscopy Access inquiries.
  • Delivering excellent customer service to all stakeholders, ensuring a positive experience.
  • Supporting Liaison Nurses and Clinical Nurse Consultants in their daily duties.
  • Managing administrative tasks, including accurate data entry and record-keeping.
  • Applying a flexible and innovative approach to work processes.

About You

You will have excellent communication skills and a strong commitment to providing outstanding patient care. You'll bring energy, drive, and a proactive attitude to your work, with a keen interest in developing your skillset.

Our Benefits

Working at Austin Health means enjoying a strong sense of purpose, engaging in meaningful work every day. Our people also receive a variety of rewarding benefits, including:

  • Greater take-home pay through generous salary packaging benefits, for living expenses, meals, and holiday accommodation.
  • A suite of wellness initiatives designed to support you, including discounts on fitness memberships and health insurance, and a comprehensive wellbeing program.
  • Mentoring and career development opportunities.
  • Onsite childcare, easy access via public transport, car parking, and end-of-journey facilities for cyclists.

Cultural Safety and Health Equity

We are committed to cultural safety and health equity for Aboriginal and/or Torres Strait Islander People. We celebrate, value, and include people of all backgrounds, genders, identities, cultures, bodies, and abilities. We welcome and support applications from talented people identifying as Aboriginal and/or Torres Strait Islander, people with disability, neurodiverse people, LGBTQIA+, and people of all ages and cultures.



  • Heidelberg, Victoria, Australia Berry Street Full time

    Job Title: Administration Support SpecialistAbout the Role:The Administration Support Specialist will provide high-quality administrative support to the specialist family violence program, located within The Orange Door. The successful candidate will be responsible for processing daily incoming L17 reports, creating batch reports to support triage...


  • Heidelberg, Victoria, Australia Austin Health Full time

    About Austin HealthAustin Health is a leading healthcare provider in Melbourne, offering a range of services including tertiary health care, education, and research.We have three campuses in the Northeast of Melbourne, providing a diverse and supportive work environment for our staff.Our BenefitsCompetitive salary: $65,000 - $70,000 per annum (depending on...


  • Heidelberg, Victoria, Australia Berry Street Full time

    About the RoleThe Berry Street organization is seeking an experienced administrative professional to join their team as a Support Coordinator - Family Violence Program. This role will involve providing high-quality administrative support to the specialist family violence program, located within The Orange Door.Key ResponsibilitiesProcess daily incoming L17...


  • Heidelberg, Victoria, Australia Austin Health Full time

    Austin Health is a major provider of tertiary health services, health professional education, and research across three campuses in Melbourne. We have a diverse and collaborative workforce unified by our goal to help people live healthy and fulfilled lives.The Language Services Office is equipped with 16 telephone lines and offers language support for...


  • Heidelberg, Victoria, Australia Melbourne Polytechnic Full time

    Company OverviewMelbourne Polytechnic is a leading institution in vocational training, delivering high-quality education and training to students, industry, and communities.SalaryThe estimated annual salary for this role ranges from $59,804 to $64,577, plus superannuation benefits.Job DescriptionThis administrative operations specialist position plays a...


  • Heidelberg, Victoria, Australia Melbourne Polytechnic Full time

    Job Title: Administrative Support OfficerMelbourne Polytechnic is a learning organisation that has been delivering vocational training since 1912. We are seeking an experienced Administrative Support Officer to join our Directorate's administration team.About the Role:As an Administrative Support Officer, you will work as part of a team that provides...


  • Heidelberg, Victoria, Australia HealthcareLink Support Full time

    Podiatrist - Aged Care SpecialistWe are seeking a dedicated and passionate Podiatrist to join our team at HealthcareLink Support, providing exceptional podiatry services to elderly residents in aged care facilities. As a Podiatrist - Aged Care Specialist, you will have the opportunity to make a meaningful difference in the lives of our clients.Key...


  • Heidelberg, Victoria, Australia Mercy Hospitals Victoria Ltd Full time

    About the RoleThe Administrative Officer plays a vital role in the functioning of Mercy Hospital for Women, providing exceptional customer service and administrative support to the clinical areas across the hospital.Key ResponsibilitiesProvide administrative support to the clinical teams, ensuring seamless day-to-day operations.Develop and maintain effective...


  • Heidelberg, Victoria, Australia Austin Health Full time

    Austin Health is a leading provider of tertiary health services, health professional education, and research in Melbourne. We are seeking an experienced Administration Officer to join our dynamic team.This part-time role offers a unique opportunity to support the administrative delivery of patient care and ensure the smooth operation of our services.You will...


  • Heidelberg, Victoria, Australia Austin Health Full time

    Austin Health is a leading provider of tertiary health services, education, and research in Melbourne.We are seeking an experienced Administrative Support Professional to join our team at the Olivia Newton-John Cancer, Wellness and Research Centre.About the RoleThis Friday only position is a job share arrangement providing administrative support to the...


  • Heidelberg, Victoria, Australia Mercy Hospitals Victoria Ltd Full time

    About the OpportunityThe Administrative Officer role is a key part of our team at Mercy Health. This position is located at the Mercy Hospital for Women and is responsible for ensuring the smooth operation of the office area.As an Administrative Officer, you will be the first point of contact for patients and will provide administrative support to our...


  • Heidelberg, Victoria, Australia Austin Health Full time

    About the RoleAustin Health is seeking an Administrative Support Professional to provide high-quality administrative and secretarial support to the Director and Palliative Care unit located within the Olivia Newton-John Cancer, Wellness and Research Centre.This role will involve facilitating the smooth day-to-day operations of the unit, providing exceptional...


  • Heidelberg, Victoria, Australia Healius Full time

    Company OverviewWe are Healius, a leading healthcare organization dedicated to delivering positive outcomes to all Australians.About the RoleThis Medical Support Specialist position plays a crucial role in our team, working closely with collectors in the field, patients, doctors, and medical centers to provide exceptional support services.Key...


  • Heidelberg, Victoria, Australia Mercy Hospitals Victoria Ltd Full time

    About the OpportunityThe Private Consulting Suites at Mercy Hospital for Women is seeking an experienced Administrative Officer to provide exceptional support to our teams. In this role, you will be responsible for ensuring the smooth operation of the office area, delivering excellent patient-centred customer service and consistently producing high-quality...


  • Heidelberg, Victoria, Australia Mercy Hospitals Victoria Ltd Full time

    About the RoleWe are seeking a highly skilled and compassionate Administrative Officer to join our team at Mercy Hospital for Women. This is an exciting opportunity to make a meaningful difference in people's lives while advancing your career.Job SummaryThe successful candidate will provide exceptional administrative support to our healthcare professionals,...


  • Heidelberg, Victoria, Australia Melbourne Polytechnic Full time

    Job DescriptionMelbourne Polytechnic is seeking an experienced Administrative Support Manager to lead the Trade and Traineeship Unit. The successful candidate will be responsible for coordinating daily operations, supervising staff, and ensuring high customer service standards.Key ResponsibilitiesPrioritize and coordinate daily administrative activities,...


  • Heidelberg, Victoria, Australia Austin Health Full time

    About Austin HealthAustin Health is a leading provider of tertiary health services, health professional education, and research across three campuses in the Northeast of Melbourne and state-wide. We have a highly engaged, diverse, and collaborative workforce that is unified by our goal to help people live healthy and fulfilled lives.About the RoleThe...


  • Heidelberg, Victoria, Australia Austin Health Full time

    About Austin HealthAustin Health is a leading healthcare provider in Australia, committed to delivering exceptional patient care and outcomes.Salary PackageThe successful candidate will be offered a competitive salary package, including an estimated annual salary of $75,000 - $90,000, depending on experience and qualifications.Job DescriptionThis exciting...


  • Heidelberg, Victoria, Australia Mercy Hospitals Victoria Ltd Full time

    Role OverviewWe are seeking a skilled Bilingual Support Specialist to provide interpreting services for patients in need of assistance with the Punjabi language at Mercy Health.


  • Heidelberg, Victoria, Australia Austin Health Full time

    About the RoleWe are seeking an experienced and skilled Administrative Support Officer to join our team at Austin Health. As a key member of our Mental Health Division, you will provide administrative support to our Psychiatry Co-ordinator of Training, ensuring the smooth operation of our training programs.Key ResponsibilitiesProvide administrative support...