Executive Assistant

1 month ago

Sydney, New South Wales, Australia MinterEllison Full time
About MinterEllison

MinterEllison is one of Australia's largest law firms, with a rich history spanning nearly two centuries. We're renowned for our legal and consulting expertise, as well as our inclusive and authentic culture.

Purpose of the Role

We're seeking a highly skilled Executive Assistant to join our Sydney workplace team on a full-time basis for a 12-month contract. The successful candidate will provide exceptional support to a team of lawyers, ensuring seamless day-to-day operations and contributing to the firm's continued success.

Key Responsibilities
  • Develop and maintain productive relationships with key internal stakeholders;
  • Manage electronic and hard copy documents and files with precision;
  • Coordinate diary management and organization of fee earners;
  • Produce high-quality documents, including the use of precedents and new documents;
  • Organize and coordinate meetings, ensuring seamless logistics;
  • Monitor emails and respond to telephone calls in a timely manner;
  • Arrange interstate travel and accommodations;
  • Draft correspondence, prepare documents, and make amendments as required;
  • Reconcile corporate AMEX expenses through Concur;
  • Manage high-volume file management, including file opening and closing, electronic and physical filing;
  • Conduct the billing cycle, including end-of-month billing, time recording, and reporting using Elite;
  • Manage client billing protocols;
  • Perform other ad-hoc duties as required.
Requirements
  • 2+ years of experience in a legal or EA role, preferably in a high-volume and fast-paced environment;
  • Excellent prioritization and organizational skills;
  • Proven ability to multitask and manage multiple priorities;
  • Strong understanding of MS Office applications, including Word, Excel, PowerPoint, and other software;
  • Ability to prioritize multiple tasks and manage deadlines;
  • A strong client focus and demonstrated ability to form enduring relationships with peers, internal stakeholders, industry experts, and clients;
  • An adaptable and flexible nature;
  • Ability to handle confidential information with discretion;
  • High level of accuracy and attention to detail;
  • Ability to communicate clearly and confidently at all levels;
  • A proactive approach and high levels of initiative;
  • High level of energy and enthusiasm.
Why MinterEllison

We offer flexible working options to promote balance, wellbeing, and support for sustainable ways of working. Our benefits package includes a range of social, financial, and health benefits, including free gym membership, with no minimum tenure. We encourage applications from people of all ages, abilities, cultural backgrounds, genders, LGBTQ+ individuals, and those with carer responsibilities. We particularly welcome Aboriginal and Torres Strait Islander people to apply.

How to Apply

We prefer to connect with people directly, so please submit your CV by clicking on the 'Apply' button. We encourage all applications, including those who do not meet the criteria listed for the role. Your application will also enable us to consider you for other opportunities that may be available at MinterEllison.

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