Senior Administrative Support Officer

1 day ago

Melbourne, Victoria, Australia beBeeAdministrative Part time $85,238 - $97,090

Job Title

The successful applicant will work closely with the Executive Officer to provide administrative support and handle a range of office duties. Key responsibilities include managing offices, arranging travel, recruitment, security, car fleet maintenance, and coordinating events.

Key Responsibilities:

  • Managing office administration, including Sydney and Melbourne offices
  • Arranging staff travel and accommodation, liaison with travel agents
  • Recruitment – placing advertisements, managing correspondence with applicants, coordinating interviews, ensuring smooth transition of new staff upon arrival
  • Issuing keys/access codes for Sydney and Melbourne offices
  • Car fleet management – service, repairs, cleaning, registration, petrol cards, and management of GoGet/Flexicar accounts
  • Management of tenants and strata maintenance in Sydney and Melbourne
  • Coordination of conference room bookings and access to the self-test studio when required
  • Liaising with strata to ensure fire safety maintenance of Sydney office, arranging fire warden training
  • Coordination of WHS issues, including provision of health and safety induction to new staff and coordination of MEAA's Right of Entry permits, WHS permits
  • Assistance in event coordination, such as organizing conferences, face-to-face meetings, preparing papers, taking minutes, liaising with committees
  • Assistance in arranging online committee meetings, including liaison, preparing papers, and taking minutes

Requirements:

  • Advanced organizational skills
  • Proficiency in Microsoft Word, Excel, PowerPoint, database, and web-based applications
  • Experience with CRM systems desirable but not essential
  • Excellent communication and interpersonal skills
  • Diary management skills
  • Ability to work independently and as part of a team
  • Able to juggle priorities
  • Commitment to trade union principles and workers' rights

Benefits:

This role offers an excellent opportunity for someone looking to develop their career in administration, working in a dynamic and supportive team environment.

What We Offer:

Competitive salary and benefits package, opportunities for professional development and growth, and a chance to make a meaningful contribution to our organization.

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