Senior Administrative Support Specialist
2 days ago
We are seeking an organized and proactive team coordinator to play a vital behind-the-scenes role in supporting operational excellence.
This key coordination position ensures the operations team functions smoothly, efficiently, and to the highest standards. You will provide high-level support to senior stakeholders, manage core business processes, and facilitate critical team meetings and reporting.
- Provide administrative support to senior stakeholders, including calendar management, travel arrangements, board reporting, presentations, and email management.
- Coordinate regular operations meetings and forums across the business.
- Manage operations quality documentation and ensure all processes, policies, and templates are accurate, compliant, and up-to-date.
- Owning resident journey documentation and ensuring integration into business-as-usual practices.
- Support project delivery, state forums, and the annual census.
- Oversee office operations, including amenities, invoices, contractor liaison, and staff onboarding/offboarding.
- Collaborate with cross-functional stakeholders to improve processes, enhance communication, and drive a high-performance culture.
About the Ideal Candidate
You are a natural problem-solver with an eye for detail and a calm, professional presence. You thrive in a fast-paced environment and take pride in keeping others informed, supported, and equipped to succeed.
Key Requirements
At least 3 years of experience in high-level administration or coordination roles.Strong skills in document management, executive support, and business reporting.Experience maintaining documentation systems and proficiency in Microsoft Office.Confidence engaging with senior stakeholders and managing confidential matters.A collaborative, solutions-focused mindset.-
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