High-Performance Administrative Assistant

4 days ago

Melbourne, Victoria, Australia beBeeAdministrative Full time $120,000 - $130,000
Job Title: High-Performance Administrative Assistant

This is a unique opportunity for an experienced and skilled professional to take on the role of High-Performance Administrative Assistant in a high-performing team. This is a permanent full-time position based in Melbourne.

As a High-Performance Administrative Assistant, you will play a vital part in leading and nurturing a team of three Customer Support Specialists, supporting their professional growth and development. The position offers a flexible working environment and is part of an inclusive, supportive workplace that values collaboration and personal development.

  • Manage complex schedules to ensure priorities are met without conflict or oversight.
  • Represent the office with internal and external stakeholders, building positive relationships with senior staff, media representatives, government agencies, and other organisations.
  • Prepare documentation for meetings and appointments.
  • Arrange travel for senior executives.
  • Support preparation for leadership team meetings by coordinating documentation.
  • Collect and process expenses including reconciliation of invoices and credit card statements as needed.
  • Participate actively in the Community of Practice with other assistants, sharing experience to provide leave cover and mutual support across teams.
  • Organise events such as extended leadership meetings, functions, townhalls, workshops, arranging invitations, catering, logistics to ensure successful execution.
  • Oversee three Team Assistants supporting their professional growth.

What you bring:

  • Recent experience as an Administrative Assistant at a high-level within large or complex organisations.
  • Exceptional verbal and written communication skills.
  • Proven ability to produce high-quality correspondence, management reports, and presentations.
  • Strong interpersonal skills with a talent for building positive relationships.
  • A supportive attitude towards diversity initiatives; willingness to participate in ad-hoc activities related to inclusion efforts.

What sets this organisation apart:

This organisation is renowned for its commitment to fostering an inclusive environment where every employee is valued for their unique contributions. With flexible working opportunities designed to promote work-life balance alongside generous training programmes that encourage ongoing professional development, it stands out as an employer dedicated not just to business success but also personal growth.

Employees benefit from supportive leadership that prioritises collaboration over hierarchy—ensuring voices are heard regardless of title or tenure—and there is a strong emphasis on continuous improvement so that teams can adapt together as markets evolve. The culture here celebrates diversity through active participation in inclusion initiatives while offering meaningful opportunities for career progression within a stable yet forward-thinking setting.

Joining this team means becoming part of a community that genuinely cares about its people's wellbeing both inside and outside the workplace—a place where your contributions matter every day.

Aboriginal and Torres Strait Islander Peoples are encouraged to apply.

About the job:

  • Contract Type: Permanent.
  • Specialism: Secretarial & Business Support.
  • Focus: Personal Assistant.
  • Industry: Admin and Secretarial.
  • Salary: AUD120,000 - AUD130,000 per annum.
  • Workplace Type: Hybrid.
  • Experience Level: Associate.
  • Location: Melbourne CBD.
  • FULL_TIME.
  • Job Reference: IMY6P2-6B2D508A.

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